Manatee County Government Administrative Center Commission Chambers, First Floor 9:00 a.m. - October 8, 2013
REVISED October 8, 2013 - Regular Meeting
Agenda Item #17

Award of Invitation for Bid (IFB) #13-1833-OV, Force Main Replacement 34A, 26th Street West from Heron Way to 53rd Avenue West


Contact and/or Presenter Information

Olga Valcich CPPB, Contract Specialist, Purchasing Division, Ext. 3055

Anthony Benitez, Project Engineer II, Public Works, Ext. 7333

Jeff Streitmatter, Project Management Division Manager, Public Works, Ext. 7335.

Action Requested

Authorization to award IFB#13-1833-OV, Force Main Replacement 34A, 26th Street West from Heron Way to 53rd Avenue West, to the lowest, responsive, and responsible bidder; Woodruff & Sons, Inc., Bradenton, FL for a total base bid of $2,092,487.90 (Option "A", 270 calendar days); and authorize the County Administrator, or his designee, to execute the Agreement and accept and date the performance and payment bonds.

Enabling/Regulating Authority

Manatee County Code of Laws

Background Discussion

The Work included in this project consists of the replacement of an existing +/-7,200 LF Force Main  that is made up of 10", 16" and 18" cast iron pipe sections utilizing horizontal directional drilling (HDD) with HDPE (high density polyethylene pipe) and associated valves, fittings, pavement repairs and installation of ARVs (Air Release Valves).  Also as a part of this project, is the installation of approximately 220 LF of 16" HDPE pipe by HDD under and across Cortez Road which is a Florida Department of Transportation right-of-way (FDOT).  Record drawings are required showing the final locations of all improvements.

Formal competitive sealed bid procedures were followed resulting in a total of three (3) Bidders submitting a sealed bid for consideration:

Three (3) Bids were received:

Manatee County:       Bid "A" (270 days)    Bid "B" (365 days)

Woodruff & Sons, Inc.   $2,092,487.90        $2,092,487.90

Lee County:

Andrew Sitework, LLC   $1,875,659.00      $1,875,659.00

Hillsborough County:

Harris-McBurney Co.     $2,589,180.00     $2,589,180.00

Notice of Bid was advertised via Demand Star, mymanatee.org, and the Chamber of Commerce.

The apparent low bidder, Andrew Sitework, LLC, was deemed non-responsive as Andrew Sitework, LLC, did not meet the Bid Document's Article B-03, Qualification of Bidders, which required the Bidder to have held a continuous certification or registration for a period of five (5) years immediately prior to the day the Bid was submitted.  According to the Florida Department of Business & Professional Regulations, Andrew Sitework, LLC, acquired their license on December 16, 2008.

On September 18, 2013, a memorandum from Project Management Division was received recommending award to Woodruff & Sons, Inc., for a total base bid of 2,092,487.90 with a completion time of 270 calendar days (Bid "A").

County Attorney Review
Not Reviewed (No apparent legal issues)

Explanation of Other

Reviewing Attorney

Instructions to Board Records

Original to Board Records

Copy to Woodruff & Sons, Inc., located at 6450 31st Street East, Bradenton, FL 34203 and a mailing address of P.O. Box 10127, Bradenton, FL  34282.

Copy of Signature Page to:  Kathleen Casey (kathleen.casey@mymanatee.org) Public Works Department.

Olga Valcich (olga.valcich@mymanatee.org), Purchasing Division

Cost and Funds Source Account Number and Name
Utilities 2010A BABS Bonds, Utility Rates and Utilities 2010B RZEDB Bonds, Utilities 2010C Revenue Improvement Bonds

Amount and Frequency of Recurring Costs

Attachment:  Woodruff Agreement.pdf