Manatee County Government Administrative Center Commission Chambers, First Floor 9:00 a.m. - November 3, 2015
REVISED November 3, 2015 - Regular Meeting
Agenda Item #46

T.S. Debby FEMA Repayment


Contact and/or Presenter Information
Charlie Hunsicker, Director

Action Requested

Authorization to return to the State of Florida $1,352,353 for overpayment of Tropical Storm Debby FEMA reimbursement and adoption of Budget Resolution B-16-013 Amending the Annual Budget for Manatee County, FL, for Fiscal Year 2015-2016.

Enabling/Regulating Authority
FS 125

Background Discussion

On July 3, 2012, the U.S. Department of Homeland Security declared Tropical Storm Debby.  Manatee County was included in the list of counties eligible for Public Assistance.

On February 14, 2014, Great Lakes Dredge and Dock Co was awarded the contract for the Coquina Beach Nourishment Project as part of storm reparations eligible for FEMA assistance.  The project was completed in May 2014 for $5,314,188.70.

On June 2, 2014, FEMA obligated $2,083,828 for Manatee County due to Tropical Storm Debby.  The funds were budgeted July 29, 2014.

In July 2014, a pay request in the amount of $2,083,828 was submitted to the Florida Division of Emergency Management which was paid to Manatee County in October 2014.  At the time it was believed that the full amount was eligible for reimbursement.

The State of Florida, Division of Emergency Management, has performed a close-out of TS Debby and has determined that due to successful efforts to reduce project costs through shared mobilization with FEMA on this local project, Manatee County was overpaid $1,352,353.39 and is requesting repayment of these funds.

Authorization is being requested for the Clerk of Courts and Comptroller to process the required repayment to the State of Florida.  There is no impact on Project Fund Reserves since the Finance Department had previously established the liability amount in the financial system as of  September 30, 2015.  

Adoption of Budget Resolution B-16-013, amending the Annual Budget for Manatee County, FL, for Fiscal Year 2015-2016 in the amount of $1,352,353 is being requested to deobligate the excess FEMA funds to align with actual revenue received and also reduces the project budget by the same amount to reflect lower project costs than were anticipated..

County Attorney Review
Not Reviewed (No apparent legal issues)

Explanation of Other

Reviewing Attorney

Instructions to Board Records
Send copy of approved agenda item to Jayne Roberts, Parks & Natural Resources; Greg Wright, Financial Management Dept, budget@mymanatee.org; and Clerk of Court Finance Dept.

Cost and Funds Source Account Number and Name
1,352,353 303.6003407

Amount and Frequency of Recurring Costs
one time

Attachment:  FEMA invoice.pdf
Attachment:  B-16-013 FEMA Deobligation - Coquina Beach.pdf