Manatee County Government Administrative Center Commission Chambers, First Floor 9:00 a.m. - May 19, 2015
REVISED May 19, 2015 - Regular Meeting
Agenda Item #12

Resolution 15-37 Establishing Per Diem and Travel Reimbursement Rates


Contact and/or Presenter Information

Karen Windon, Deputy County Administrator, ext. 3799

Action Requested
Adopt Resolution 15-37 establishing per diem and travel reimbursement rates for County authorized travel.

Enabling/Regulating Authority
Florida Statute 112.061

Background Discussion

This resolution revises the current travel policy and rates established by Resolution 08-21 under the provisions of F.S. 112.061 and permits the County Administrator and County Attorney to authorize reimbursement for travel for county employees.

Budgets for travel are established by the Board of County Commissioners during the annual budget process. All travel expenditures shall be within these limits.

The resolution establishes meal reimbursement for travel on official business to be calculated using the published U.S. General Services Administration (GSA) Domestic Per Diem Rates (effective October 1 of each year). The Meals and Incidental Expense (M&IE) rate, less the amount for incidentals, will be paid based on the destination location of official travel.  The per diem rate will continue at the rate established by Florida Statute 112.061(6)(a).  Mileage allowance will continue to be indexed to the Internal Revenue Service standard mileage rate in effect on the time of travel.   Indexing the County meal reimbursement rates to the GSA rates will provide County employees with a more equitable match to prices charged for meals in the destination of travel and provide for an automatic adjustment. The new rates will become effective for travel on or after July 1, 2015.

The County Administrator, in conjunction with the County Attorney and the Clerk of the Circuit Court, will revise and update the current travel procedure to conform to this resolution.

County Attorney Review
Formal Written Review (Opinion memo must be attached)

Explanation of Other

Reviewing Attorney

Instructions to Board Records

Provide a signed copy of the Resolution to:

Dan Wolfson, Clerk of Court Finance
Lori Bryan, Clerk of Court Finance
Karen Windon, County Administrator's Office
Kim Godbee, County Administrator's Office
Robert Eschenfelder, County Attorney's Office

Cost and Funds Source Account Number and Name

Amount and Frequency of Recurring Costs

Attachment:  Attorney response travel RLS15-12.pdf
Attachment:  TravelReimbursementResolution2015.pdf