Manatee County Government Administrative Center Commission Chambers, First Floor 9:00 a.m. - June 3, 2014
REVISED June 3, 2014 - Regular Meeting
Agenda Item #18

Microsoft Enterprise Agreement - Florida State Contract 252-001-09-01


Contact and/or Presenter Information
Paul Alexander, Director of Information Technology

Action Requested

Authorization to award the purchase of Microsoft Software Licenses through Florida State Contract #252-001-09-1 by entering into a Microsoft Enterprise Agreement to be serviced via reseller SHI International Corporation for an estimated total of $1,050,000.00 over three years plus true-up reconciliation each annum, and authorize the County Administrator or his designee to execute the Microsoft Enterprise Agreement and the SHI International Enrollment forms. 

Enabling/Regulating Authority
Manatee County Code of Law, Chapter 2-26

Background Discussion

The Information Technology Department requires a Microsoft Enterprise Agreement for Microsoft software licensing to support its clients (PC's) and to avail its clients to a full line of Microsoft software products as IT leads the conversion from Lotus Notes to Microsoft Exchange. 

The Agreement is for a three year period, which will require annual 'true-up' adjustments to make account reconciliatory changes for any additional clients added or removed throughout the year.  This procurement will provide for 1,800 licenses for the County and some Constitutional Offices (Supervisor of Elections, Public Defender, State Attorney, and Metropolitan Planning Organization).  This product will aid in consolidating office products, servers, database, email, and other products. 

Microsoft does not sell Enterprise Licenses directly to governmental agencies; instead it utilizes a reseller, SHI International. Enterprise Agreements are highly customized contracts based upon a consumer's needs.  SHI International is the sole contracted provider holding a negotiated agreement with the State of Florida pursuant to State Contract #252-001-09-1 for the provision of software licensing, maintenance.  Political subdivisions of the State of Florida may utilize the state contract Agreement and take advantage of Microsoft Level D pricing.

County Attorney Review
Not Reviewed (No apparent legal issues)

Explanation of Other

Reviewing Attorney

Instructions to Board Records

Copy to: 

   Board Records

   Microsoft:  eric.castillo@microsoft.com

   SHI International: daniel_bellinger@SHI.com

   Paul Alexander: paul.alexander@mymanatee.org

   Melissa Wendel :  melissa.wendel@mymanatee.org

Cost and Funds Source Account Number and Name
$1,050,000.00 estimated. 507-000-5701-546005, Software Licensing

Amount and Frequency of Recurring Costs
$350,000 per year for three years

Attachment:  Recommendation Memo to Purchasing.pdf
Attachment:  Manatee County Government Contract Package.pdf