Manatee County Government Administrative Center Commission Chambers, First Floor 9:00 a.m. - June 20, 2017
REVISED June 20, 2017 - Regular Meeting
Agenda Item #21

Invitation for Bid (IFB) 17-1203BLS, Gasoline and Diesel Fuel


Contact and/or Presenter Information

Bonnie Sietman, Financial Management Department, Procurement Division, Ext. 3046

Judy Berisford, Public Works Department, Fuel/Inventory Operations Division, Ext. 7524

Action Requested
Authorization to award Invitation for Bid 17-1203BLS, Gasoline and  Diesel Fuel, to multiple (maximum of six) lowest, responsive, responsible bidders as indicated: Palmdale Oil Company Inc. (Tampa, FL), J.H. Williams Oil Company Inc. (Tampa, FL), Lynch Oil Company, Inc. (Kissimmee, FL), Petroleum Trader Corporation (Fort Wayne, IN), Indigo Energy Partners, LLC (Gainesville, GA), and Mansfield Oil Company of Gainesville, Inc. (Gainesville, GA).

Enabling/Regulating Authority
Manatee County Code of Laws

Background Discussion

The intent of this IFB is to establish multiple sources for the procurement of gasoline and diesel fuel on an annual, as required basis, and in the event of nationwide or local shortages.

Each bidder selected an approved "pricing base source" from the Oil Price Information Service Report (OPIS) for the Port of Tampa, which is updated daily and serves as the basis for the calculation of the County's cost of fuel.  In addition, Bidders submitted fixed markup on fuel and fixed mark up on transportation costs per gallon.

The term of the contracts are for one (1) year with automatic renewals at the anniversary date for an additional twelve (12) month period at the same prices, terms, and conditions, up to a maximum term of five (5) years.

The County solicited bids for Gasoline and Diesel Fuel.  Notice of IFB 17-1203BLS was solicited on MyManatee.org and the Manatee County Chamber of Commerce.  As a result of formal, competitive sealed bid procedures, a total of eight (8) bidders submitted a sealed bid for consideration and one (1) no offer was received.  Refer to the attached bid tabulation for the breakdown of the bids received.

The Public Works Department recommended award to Indigo Energy Partners, LLC (Gainesville, GA), J.H. Williams Oil Company, Inc. (Tampa, FL) Lynch Oil Company, Inc. (Kissimmee, FL), Mansfield  Oil Company of Gainesville Inc. (Gainesville, GA), Palmdale Oil Company Inc. (Tampa, FL), and Petroleum Trader Corporation (Fort Wayne, IND).

The total estimated annual cost for markup on fuel and transportation, per gallon, is $150,000.00.  The total estimated annual cost for gasoline and diesel fuel, based on the current day Tampa OPIS rack/unbranded average, is $3,500,000.00 (based on actual history).

County Attorney Review
Not Reviewed (No apparent legal issues)

Explanation of Other

Reviewing Attorney

Instructions to Board Records
Please send a stamped approved copy of this item to:  bonnie.sietman@mymanatee.org.

Cost and Funds Source Account Number and Name
Gasoline and Diesel Fuel (various account numbers). The total estimated annual cost is $3,650,000.00. 501-0003698-596000, purchased for "internal" resale.

Amount and Frequency of Recurring Costs

Attachment:  IFB 17-1203BLS Gasoline and Diesel Fuel Tabulation.pdf
Attachment:  Dept Recommendation Ltr IFB 17-1203BLS.pdf