Manatee County Government Administrative Center First Floor, Commissioner Chambers 9:00 a.m. - January 29, 2013
REVISED January 29, 2013 Regular Meeting
Agenda Item #30

Removal of Uncollectible EMS Accounts for Accounts Receivable


Contact and/or Presenter Information
Randi Dunsworth, Fiscal Specialist, EMS Business Operations x3560. Barbara A. Redmond, Manager, EMS Business Operations x7874. Authorized by Ronald J. Koper, Jr., Interim Department Director, Public Safety x3563.

Action Requested
Adoption of Resolution R-13-026 to remove uncollectible accounts for ambulance services totaling $219,954.30.

Enabling/Regulating Authority
Generally accepted accounting principles.

Background Discussion
Bill processing for County ambulance services has been contracted to Per Se Technologies Services Inc. (PST Services, Inc.), a McKesson Company since March 1, 2005. After PST Services, Inc., has made a reasonable effort to collect on an account, the account is turned over to Merchants Association Collection Division, Inc. (MAF), collection agency. These accounts will now be pursued by MAF collection agency. PST Services, Inc., removes the accounts from the accounts receivable ledger as an uncollectible amount. To maintain consistency and for accounts receivable reconciliation purposes, it is recommended that these amounts also be removed from the accounts receivable ledger for Manatee County maintained by the Clerk of Circuit Court, County Finance Department. Writing these accounts off throughout the year in conjunction with our billing contractor will allow a more accurate statement of the County's accounts receivable. Attachment A, charges being written off are from FY10-FY12. Attachment B, one (1) account, totaling $407.00 from FY11 is being written off which cannot be sent to MAF Collection Agency due to insufficient patient demographics. Attachment C provides details of the EMS adjustment totals for December 2012.

County Attorney Review
Not Reviewed (No apparent legal issues)

Explanation of Other

Reviewing Attorney

Instructions to Board Records
Copies of Resolution and Agenda Memo to barbara.redmond@mymanatee.org, ron.koper@mymanatee.org, randi.dunsworth@mymanatee.org, robin.amos@manateeclerk.com

Cost and Funds Source Account Number and Name

Amount and Frequency of Recurring Costs

Attachment:  December 2012 Resoultion R-13-026 with ATT. A and ATT. B.pdf
Attachment:  December 2012 ATT. C.pdf