Manatee County Government Administrative Center Commission Chambers, First Floor 9:00 a.m. - January 28, 2014
REVISED January 28, 2014 - Regular Meeting
Agenda Item #19

Change Order #1 to Contract #12-0948-DS Suburban Water Line Replacement - Phase 2


Contact and/or Presenter Information

Donna M. Stevens, Contract Specialist, Purchasing Division, Ext. 3045

Brian Bates, Project Engineer, Public Works, Ext. 7329

Jeff Streitmatter III, Project Management Division Manager, Public Works, Ext. 7355

Action Requested

Authorize the County Administrator or his designee to execute Change Order # 1 to Contract #12-0948-DS with S. L. Williams Consulting Corporation, increasing the contract amount by $273,685.71 from $1,813,714.99 to $2,087,400.70, and add 213 calendar days  for a revised contract completion date of May 30, 2014.

Enabling/Regulating Authority
Manatee County Code of Law

Background Discussion

Change Order #1 increases the contract amount by $273,685.71 due to time and material required for revised water main construction to accommodate actual field conditions and for additional work identified during construction. This change order provides for additional cost and time associated with plan revisions due to the following items:

  1. Accommodate actual field conditions identified during construction. These actual conditions include the following: (a) Conflicts with other existing utility lines discovered during excavation, (b) modifying meter/service locations to disturb the least amount of homeowner's property, (c) plan revisions to proposed water main construction due to actual configuration of existing water mains discovered during excavation.
  2. Additional water services and meter relocations not identified on the original plans but found to be needed during construction.

Performing the additional work associated with the above requires an increase in the contract duration as requested by the Contractor.

Administrative Contract Adjustment #1, approved August 16, 2013, increased the contract amount by $64,566.06, from $1,749,148.93 to $1,813,714.99 and added 62 calendar days to the contract time. ACA #1 provided time and material for revised water main construction to accommodate actual field conditions and changed open cut construction to directional drill methods to minimize impacts to neighborhoods.

September 25, 2012, the BCC executed a contract with S.L. Williams Consulting Corporation in the amount of $1,749,148.93 for construction to replace approximately 16,100 linear feet of 6" diameter and 8,100 linear feet of 8" diameter potable water main along with approximately 400 services.

County Attorney Review
Not Reviewed (Utilizes exact document or procedure approved within the last 18 months)

Explanation of Other

Reviewing Attorney

Instructions to Board Records

Original to Board Records and S.L. Williams Consulting Corp., 242 Button Bush Lane, Wellington, FL 33414

Copy to Donna M. Stevens, Purchasing Division (donna.stevens@mymanatee.org)

Copy to Brian Bates, Public Works Department (brian.bates@mymanatee.org)

Cost and Funds Source Account Number and Name
Water Bayshore Suburban System (41366074770-534000)

Amount and Frequency of Recurring Costs

Attachment:  Dept. Memo_Change Order # 1 documents.pdf