Manatee County Government Administrative Center Commission Chambers, First Floor 9:00 a.m. - January 24, 2017
REVISED January 24, 2017 - Regular Meeting
Agenda Item #24

Substantial Amendment to the 2013/14, 2014/15, 2015/16, and 2016/17 CDBG Action Plans

Briefing Provided Upon Request

Contact and/or Presenter Information

Bill O'Shea, Community Development Project Manager, extension 6858

Geri Lopez, Director, x3937

Action Requested
  • Public Hearing to receive citizen comments on the proposed substantial amendment;
  • Adoption of Resolution R-17-007, providing for amendments to Resolutions R-13-106, R-14-067, R-15-085, and R-16-094, and the 2013/14, 2014/15, 2015/16, and 2016/17 Community Development Block Grant (CDBG) Annual Action Plans; and
  • Adoption of Budget Resolution B-17-028, deappropriating and appropriating grant funds to align and re-align revenues and expenditures for projects within said plans.

Enabling/Regulating Authority

24 CFR Part 91 (Consolidated Plan regulations)

Manatee County Citizen Participation Plan

Background Discussion
  • Manatee County is an entitlement community for the Community Development Block Grant Program (CDBG) and receives funding from the U.S. Department of Housing and Urban Development. 
  • In order to receive HUD funding, the County must have an approved 5-Year Consolidated Plan, and an approved Annual Action Plan for each of the 5 years that funding will be received. The 2012-17 Consolidated Plan was approved on June 5, 2012.
  • Over the past several years, the Board of County Commissioners has approved the following CDBG Annual Action Plans:
    • 2013/14 Action Plan on July 30, 2013 – Resolution R-13-106
    • 2014/15 Action Plan on June 17, 2014 – Resolution R-14-067
    • 2015/16 Action Plan on June 16, 2015 – Resolution R-15-085
    • 2016/17 Action Plan on June 21, 2016 – Resolution R-16-094
  • A substantial amendment to the above referenced Action Plans is necessary to change previously approved CDBG activities/budgets as follows:
    • Manatee County Clerk of the Circuit Court W.H. Vanderipe House Historical Restoration Project – original budget $49,500, revised budget $87,500.  The Clerk’s Office spent a couple of years working with a consultant on a restoration plan.  Once the plan was completed, a small construction project was put out to bid on two different occasions, to expend the balance of the grant.  Although several prospective bidders attended the information conference, no bids were received.  Upon discussions with prospective bidders, it was determined that the scope of the project was too small.  The budget is being increased to expand the scope of the construction project.
    • 12th Street East Sidewalk Project – It has been approximately two years since this project received grant funding.  As of December 2016, construction drawings are 100% complete.  In the interim period, additional work was identified during the design phase and construction costs have almost doubled from the cost estimate that was provided with the grant application over two years ago.  The budget is being increased from $210,000 to $407,261 so that the County can proceed to the construction phase of the project.
    • $63,261 of funding from various projects completed under budget is being used to provide additional funding for projects in this amendment.
    • 21st Street East Sidewalk Project – This project was completed under budget.  Funding for this project is being decreased by $50,000 to fund other projects in this amendment.
    • 15/16 CDBG Administration – This budget is being reduced by $14,126 because of a position vacancy, and a lower than expected administrative cost needed to support the CDBG program during this fiscal period.  The $14,126 will go toward the Sara’s Place Empowerment Center Client Services Activity discussed below.
    • 15th Street East Sidewalk Project – This project was approved in the 16/17 Action Plan. Due to budget shortfalls, this project is being cancelled for activity this year, with the funding going toward projects in this amendment.  However, this project will be reconsidered for funding in the next funding cycle.
    • The 16/17 AMFM Enterprise, Inc., Sara’s Place Empowerment Center Transportation activity is being canceled and the new 16/17 AMFM Enterprise, Inc., Sara’s Place Empowerment Center Client Services activity is now being added.  The County received two grant applications from the above non-profit agency and chose to award the transportation activity only.  Since this is a new service, the non-profit agency has requested that funding be swapped out to the client services activity to get the service up and running.  AMFM Enterprise, Inc., is currently not serving enough clients to warrant the purchase of a bus.

County Attorney Review
Not Reviewed (No apparent legal issues)

Explanation of Other

Reviewing Attorney

Instructions to Board Records

Please return two certified copies of Resolution R-17-007 to Bill O'Shea, Redevelopment and Economic Opportunity Department, bill.oshea@mymanatee.org, ext. 6858, and a signed copy of Budget Resolution B-17-028 to budget@mymanatee.org and lori.stephens@mymanatee.org, Internal Auditor.

Cost and Funds Source Account Number and Name
$299,386/340.6012609 and 172.90122XX CDBG

Amount and Frequency of Recurring Costs

Attachment:  Resolution 17-007 Amend 13-14 14-15 15-16 and 16-17 Action Plans.pdf
Attachment:  Budget Resolution B-17-028.pdf