Manatee County Government Administrative Center First Floor, Commission Chambers 9:00 a.m. - February 13, 2018
REVISED February 13, 2018 - Regular Meeting
Agenda Item #46

Polo Run Utility Reimbursement Agreement


Contact and/or Presenter Information

Sia Mollanazar, P.E., County Engineer, Deputy Director - Engineering Services, Public Works Dept., Ext. 7487

Scott May, P.E., Utility Engineering Division Manager, Public Works Dept., Ext. 7650

Action Requested

Authorization by the Board of County Commissioners for the County Administrator to execute the Polo Run Utility Reimbursement Agreement with Lennar Homes, LLC, a Florida limited liability company.

Adoption of Budget Resolution B-18-043 amending annual budget for Manatee County, FL, for fiscal year 2018.

Enabling/Regulating Authority
Policy of the Manatee County Comprehensive Plan authorizes the County to pay for the cost of additional materials necessary for oversizing any component of the water distribution system where a development is required to increase system capacity greater than that required by a proposed project.

Background Discussion

Lennar Homes, LLC, "the developer", is the owner of certain real property located in manatee County, Florida, in section 13, 14,23 and 214, township 35 South, range 19 East, legally described in "Exhibit A”, as attached.

The developer has submitted to the County a plan for a residential community of the property which is identified as PDR-15-02(P)/15-S-48(P)/FSP-15-74 and which is known as Polo Run, referred to as ''the Project".   The developer desires to connect the project to the County's water distribution system for the benefit of the project.

Polo Run is located north of State Road 70 across from the Del Webb Development.

The cost for the waterline extension and connection to the County Potable Water Line from Polo Run will be the responsibility of Polo Run.

As part of this waterline extension on the north side of State Road 70 by Polo Run, staff has requested an 8” waterline crossing State Road 70 to connect into the existing waterline in the Del Webb community to provide a looped system for water quality improvement and system redundancy.

Polo Run will design and construct the 8” waterline crossing State Road 70.

The developer shall design, engineer, permit and construct the utility improvements across State Road 70 as per the scope of work as contained in "Exhibit B” of the agreement.

The Utility Reimbursement Agreement is attached reflecting the agreed to reimbursement by the County in the actual costs of the utility improvements.  the developer has submitted the contractual bids and the County has reviewed the bids.  The County finds the required reimbursement for the upgrade to the system to be accurate in the amount not to exceed $91,409.00 for the upgraded water system as part of the Polo Run Project.

County Attorney Review
Formal Written Review (Opinion memo must be attached)

Explanation of Other

Reviewing Attorney

Instructions to Board Records

Please return four (4) executed, original Utility Reimbursement Agreements to the Public Works Department, attention Sia Mollanazar, P.E., County Engineer, Deputy Director - Engineering Services.  

Please provide Public Work with a copy of the adopted and  fully executed Budget Resolution.

Please call Sia Mollanazar, P.E., County Engineer, Deputy Director - Engineering Services, at 941-708-7487 and he will arrange pick-up of the signed original documents.

Cost and Funds Source Account Number and Name

Amount and Frequency of Recurring Costs

Attachment:  CAO Written response to RLS -2017-0634 -Polo Run Utility Reimbursement Agreement 12292017.pdf
Attachment:  Polo Run Exhibits A, B, C - Utility Reimbursement Agreement - Water Main 01162018.pdf
Attachment:  EXHIBIT A - Legal Description 07192016.pdf
Attachment:  EXHIBIT B - Sketch of Utility Improvements - Polo Run Reimbursement Agreeement.pdf
Attachment:  EXHIBIT C - Polo Run Utility Reimbursement Agreement 05082017.pdf
Attachment:  B-18-043 Polo Run Utility.pdf