Manatee County Government Administrative Center Commission Chambers, First Floor 9:00 a.m. - February 11, 2014
REVISED February 11, 2014 - Regular Meeting
Agenda Item #18

IFB# 13-3015CD Solid Waste Cover Dirt


Contact and/or Presenter Information

Contact: Chris Daley, Purchasing Division, Ext. 3048

Presenter:  Bryan White- Landfill Superintendent- Ext. 8008, and Mike Gore- Utilities Department Director, Ext. 5323.

Action Requested

Authorization to award IFB #13-3015CD, Solid Waste Cover Dirt, on an “as required basis” to the lowest, responsive, and responsible bidder, Florida Dirt Source, LLC, of Naples, FL, for an estimated total amount of $4,188,000.00.

Enabling/Regulating Authority

Manatee County Code of Laws

Background Discussion

The Solid Waste Division of the Utilities Department has a requirement for a vendor to supply and deliver an estimated 673,000 cubic yards of solid waste cover dirt to the Lena Road Landfill for use in the landfill's Stage II disposal area and daily operational cover material.

Formal, competitive sealed bid procedures were followed resulting in a total of five (5) bidders submitting a sealed bid for consideration.

Collier County                             Unit Price(CY)
Florida Dirt Source, LLC                  $6.00

Manatee County
Dakin Natural Soil Inc.                     $6.80
LAG Hauling Inc.                             $3.00 **
Heavyweight Industries, LLC             $7.61

Sarasota County
Sitework Supplier Inc.                     $104.74**

Florida Dirt Source LLC's unit price of $6.00 per cubic yard includes the cost of the material and hauling to the landfill for the contract term.  Florida Dirt Source LLC's stated source selection of material is located at 9801 289th Street East in Myakka City, Florida.

After bid analysis and testing of the dirt samples from their proposed source location, the Solid Waste Division of the Utilities Department provided their recommendation for award to Florida Dirt Source, LLC, for an estimated total bid amount of $4,188,000.00.

LAG Hauling Inc.'s bid has been deemed non responsive as it contained a unit price for the supply of the cover dirt, but did not include the transporting of the cover dirt from the source location to the landfill which was a requirement of the bid documents.

Sitework Supplier Inc.'s bid is deemed non responsive as it contained a unit price for a unit of measure other than what was required by and called for in the Bid documents.  Furthermore, the extensions in the bid totals did not substantiate the explanation for the variation in the unit of measure the bidder used.

County Attorney Review
Not Reviewed (No apparent legal issues)

Explanation of Other

Reviewing Attorney

Instructions to Board Records

Copy to Chris Daley, Purchasing Division (chris.daley@mymanatee.org)

Copy to Bryan White, Utilities Department (bryan.white@mymanatee.org)

Cost and Funds Source Account Number and Name
Estimated $4,188,000. The funding source is Utility Rates. LenaRd:StageII Landfill Dispos 4856077200-552000/6077200-0004 and Landfill Operations- 4800010900-55200.

Amount and Frequency of Recurring Costs

Attachment:  13-3015CD Tabulation.pdf