Manatee County Government Administrative Center Commission Chambers, First Floor 9:00 a.m. - December 16, 2014
REVISED December 16, 2014 - Regular Meeting
Agenda Item #23

IFB #14-1933CD- Cortez Groins Removal and Replacement Project


Contact and/or Presenter Information

Contact: Chris Daley, Purchasing Division, Ext. 3048.

Presenter: Charlie Hunsicker, Director, Parks and Natural Resources, Ext. 6001.

Action Requested

Award IFB #14-1933CD, Cortez Groins Removal and Replacement Project, to the lowest, responsive, and responsible bidder, Cayo, LLC of Fort Worth, Texas, for a total of $4,412,415.00 with 285 calendar days for completion.

Authorize the County Administrator, or designee, to execute the Agreement and accept and date the Performance and Payment Bonds.

Adopt Budget Amendment Resolution B-15-026.

Enabling/Regulating Authority

Manatee County Code of Laws

Background Discussion

The work consists of furnishing all labor, materials, and equipment necessary to perform all operations and surveys in connection with the removal and replacement of three groins at Cortez Beach located in Manatee County in the southern portion of Ann Maria Island. All components of the existing structures shall be demolished in accordance with the project specifications, removed from the beach, and disposed of in a legal manner. The beach and near-shore zone shall be free of groin demolition and construction debris to promote a safe beach experience and swimming environment. Construction of the three new permeable adjustable groins will be constructed over the same footprint of the demolished groins, and will consist of driving of steel piles and the placement of prefabricated concrete groin members over the driven piles.

Formal, competitive sealed bid procedures were followed resulting in a total of seven (7) bidders submitting a sealed bid for consideration.

Tarrant County, TX                                                          Bid (285 days)                  
Cayo, LLC.                                                                      $4,412,415.00

Broward County, FL                                                     
Shoreline Foundation, Inc.                                                 $4,564,756.35            

Hillsborough County, FL
Orion Marine Construction                                                 $5,195,400.00         
Seminole County, FL                                                
Collage Design & Construction Group, Inc.                           $5,185,868.66         

Lee County, FL                                                      
Kelly Brothers, Inc.                                                          $5,651,695.98                                 
Zep Construction, Inc.                                                      $6,837,151.65

Dade County, FL                                                                          
PAC COMM, Inc.                                                               $7,268,371.10                  

On December 1, 2014, a memorandum was received from Parks and Natural Resources Department recommending award to Cayo, LLC, of Fort Worth, TX, for a total bid amount of $4,412,415.00 with a 285 calendar day completion time.

Budget Amendment Resolution B-15-026 transfers $2,530,000 from reserves in the General Fund through the Beach Erosion Control Fund to the Beach Erosion Control Capital Projects Fund for the Erosion Control Groins project.   It also carries forward and appropriates $1,883,530 in the Beach Erosion Capital Projects Fund for cash budgeted but not expended in FY14 from the 2013 prior interfund loan held in reserves from the Erosion Control Groins project.  This project was adopted in the FY15-19 CIP; however, based on the low bid, costs have increased from the original estimated costs.

County Attorney Review
Not Reviewed (No apparent legal issues)

Explanation of Other

Reviewing Attorney

Instructions to Board Records

Original to Board Records

Copy to:
Cayo, LLC, 1400 Everman Parkway-Suite 127, Fort Worth, TX 76140 (bdd@cayo.us)

Jayne Roberts (jayne.roberts@mymanatee.org), Parks and Natural Resources Department;

Towanda Brinson (towanda.brinson@manateeclerk.com), Accounts Payable Finance Department;

Cassidy Rickrode (cassidy.rickrode@mymanatee.org), Financial Management Department;

Chris Daley (chris.daley@mymanatee.org), Purchasing Division

Cost and Funds Source Account Number and Name
The funding source for this Agreement is General Fund reserves and Beach Erosion Control Funding- 3126029601-534000/6029601-0004;Beach Groin Cortez Replacement

Amount and Frequency of Recurring Costs

Attachment:  14-1933CD Cayo LLC Contract.pdf
Attachment:  14-1933CD Tabulation.pdf
Attachment:  14-1933CD Departmental Recommendation.pdf
Attachment:  BA Resolution B-15-026.pdf