Manatee County Government Administrative Center Commission Chambers, First Floor 9:00 a.m. - August 11, 2015
REVISED August 11, 2015 - Regular Meeting
Agenda Item #10

Write Off Uncollectable Animal Services Fees


Contact and/or Presenter Information

Renee Isrel, Fiscal Services Manager

Bill Hutchison, Animal Services Interim Director

Action Requested
Approve removal of debt in Animal Services license fee account in the amount of $5,196.00.

Enabling/Regulating Authority
Generally accepted accounting principles.

Background Discussion

In March 2014, the Animal Services Division contracted Pet Data, Inc., to process animal license certifications.  This item relates to those accounts which were active prior to the contractual relationship with Pet Data, Inc.

Significant efforts have been made to collect on outstanding accounts receivables after the licensing program transition to Pet Data, Inc. Veterinarians were provided with packs of license certificates to encourage license sales to pet owners when they came in for treatment or checkups.  These licenses were provided on 'consignment' and were allowed to be paid for after they were issued.  Most of the Veterinarians with outstanding accounts receivable have or had Mobile Clinics and are no longer in service or have moved out of the area and cannot be located. These accounts have now been turned over to Merchants Association Collection Division, Inc., to continue to pursue the collections of the A/R.

Efforts have been made to reconcile one veterinarian account but to no avail.  It is believed the account balance is a result of the 2009 transition from the sale of annual metal tags to paper license certificates, in which the Dr's. account may not have been properly credited.  This balance is requested to be written off with no collection efforts since we cannot ascertain if the A/R balance is valid.

This request is in line with generally accepted accounting principles and is consistent with the write-offs in other county business units.

County Attorney Review
Not Reviewed (No apparent legal issues)

Explanation of Other

Reviewing Attorney

Instructions to Board Records
Copy of approved agenda to Renee.Isrel@mymanatee.org and James.Bacon@mymanatee.org.

Cost and Funds Source Account Number and Name
$5,196.00. / 001.0000000.329001

Amount and Frequency of Recurring Costs

Attachment:  AS_OUTSTANDING_AR.pdf