Manatee County Government Administrative Center Commission Chambers, First Floor 9:00 a.m. - April 23, 2013
REVISED April 23, 2013 - Regular Meeting
Agenda Item #22

Write Off Uncollectible EMS Ambulance User Fees


Contact and/or Presenter Information
Randi Dunsworth, Fiscal Specialist, EMS Business Operations x3560. Authorized by Ronald J. Koper, Jr., Interim Director, Public Safety x3511.

Action Requested
Authorization for Public Safety Department to remove uncollectible accounts for ambulance user fees totaling $244,922.68 from the active accounts receivables in accordance with generally accepted accounting principles. 

Enabling/Regulating Authority
Resolution R08-144, Section Three: Adjustment of EMS user fees, Subsection 8, Adjustment of Accounts Receivable.  Florida Statutes Chapter 125--Home rule authority. 

Background Discussion

Manatee County ambulance billing services has been contracted to PST Services, Inc. d/b/a Per-Se Technologies since March 1, 2005. After PST Services, Inc., has made a reasonable effort to collect on an account, the account is turned over to Merchants Association Collection Division, Inc. collection agency that has contracted collection services with Manatee County. The accounts are now pursued by the collection agency.  PST Services, Inc. removes the accounts from the accounts receivable ledger as an uncollectible amount. To maintain consistency and for accounts receivable reconciliation purposes, it is recommended that these amounts also be removed from the active accounts receivable ledger for Manatee County, maintained by the Clerk of Circuit Court Finance Department. Writing these accounts off throughout the year in conjunction with our billing contractor allow a more accurate statement of the County's accounts receivable and not overstate the value of accounts receivable in the General Fund.  Manatee County does not waive any rights it may have to collect.  

Uncollectible accounts for ambulance user fees as submitted by Per-Se Technologies as of February 2013 are included in Attachments A and B.  Attachment A, fees totaling $213,608.07 from FY2011 - FY2012 are being written off and accounts were sent to the collection agency.  Attachment B, fees totaling $31,314.61 from FY2012 - FY2013 are being written off for accounts not sent to the collection agency due to insufficient patient demographics. Attachment C provides details of the EMS adjustment totals for February 2013.

County Attorney Review
Other (Requires explanation in field below)

Explanation of Other
Item reviewed by R. Eschenfelder

Reviewing Attorney

Instructions to Board Records

Copies of approved agenda to:

ron.koper@mymanatee.org, randi.dunsworth@mymanatee.org, sheila.ballesteros@manateeclerk.com

Cost and Funds Source Account Number and Name

Amount and Frequency of Recurring Costs

Attachment:  February 2013 ATT. A and ATT. B.pdf
Attachment:  February 2013 ATT. C.pdf