Bradenton Area Convention Center One Haben Boulevard, Palmetto - Longboat Key Room 9:00 a.m. - September 29, 2020
REVISED - September 29, 2020 - Regular Meeting
Agenda Item #13

Authorization to Purchase Four (4) 35' Gillig Diesel Buses for MCAT; Adoption of Budget Resolution B-20-090


Contact and/or Presenter Information

Charles Bentley, Financial Management Department, Procurement Division, Ext. 3036

Presenters: Matthew Case, Public Works Department, Fleet Services Division, Ext. 7417 / William Steele, Public Works Department, Transit Division, Ext. 7440

Action Requested

Authorization to award a Purchase Order to Gillig, LLC for four (4) 35' Gillig Low-Floor Clean Diesel Buses for MCAT in the not-to-exceed amount of $1,954,360.00 utilizing the Jacksonville Transportation Authority (JTA) Contract No. RFP P-18-005.

Adoption of Budget Resolution B-20-090 amending the annual budget for Manatee County, FL, for fiscal year 2020.

Enabling/Regulating Authority

Manatee County Code of Laws

Background Discussion

The Public Works Department, Transit Division (MCAT), has four (4) heavy-duty 30' transit buses that currently exceed the Federal Transit Administration (FTA) useful life standard (i.e. either ten years or 350,000 miles). Heavy-duty transit coaches are available for purchase pursuant to the executed Agreement between JTA and Gillig Corporation, LLC. The JTA currently serves as the lead agency responsible for contracting for heavy-duty transit coaches on behalf of JTA and many other transit agencies in Florida. On September 7, 2018, JTA issued a Request for Proposals (RFP) for Heavy Duty Transit Coaches. 

On May 24, 2019, JTA awarded Contract P-18-005 to Gillig Corporation, LLC for Heavy Duty Transit Coaches. The contract is valid for two (2) years, beginning on the date of contract execution with three (3) one year renewal options. That contract between JTA and Gillig Corporation, LLC is set-up as a State Purchase Schedule and was entered into pursuant to a competitive procurement process (RFP P-18-005) which fully complies with FTA procurement  requirements. 

The purchase authorization staff is recommending for approval by the Board of County Commissioners is for the amount of $1,954,360.00. The purchase of four (4) replacement heavy-duty buses is funded using the Federal Transit Administration (FTA) Federal Fiscal Year (FFY) 2020 Section 5307/5339 Urban Formula Grant funding (i.e., Capital/Bus Buy account). Delivery of the four (4) vehicles will occur approximately 12 to 14 months after issuance of a Manatee County Government Purchase Order, and shipped directly from the manufacturer, Gillig Corporation, LLC, in Livermore, CA.

Budget Resolution B-020-090 appropriates $4,690,973.00 of grant revenue in the Transit System Capital Improvement fund from the United States Department of Transportation Federal Transit Administration (FTA), of which $2,391,910.00 is for the FTA Section 5307 capital grant funding and $2,299,063.00 for the Section 5339 operating grant funding program (FL-2020-085-00 FF20). This grant is to be used for the purchase of heavy duty 35' Gillig Low Floor clean diesel buses and associated ancillary cost.

County Attorney Review
Not Reviewed (Utilizes exact document or procedure approved within the last 18 months)

Explanation of Other

Reviewing Attorney

Instructions to Board Records

Copies to :

Procurement Division: Charles Bentley (Charles.Bentley@mymanatee.org) / (approvedeagendas@mymanatee.org)

Transit Division: William Steele (William.Steele@mymanatee.org)

Fleet Division: Matthew Case (Matthew.Case@mymanatee.org)

Copy of the Executed Budget Resolution to: budget@mymanatee.org

Cost and Funds Source Account Number and Name
$1,954,360.00 - 436-9008956 564001/JL 90089569100 (FTA) FFY20 Section 5307 Urban Formula Grant

Amount and Frequency of Recurring Costs

Attachment:  BA TRANSIT Stand Alone Resolution B-20-090.pdf
Attachment:  Price List.pdf