www.mymanatee.org
Bradenton Area Convention Center One Haben Boulevard, Palmetto - Longboat Key Room 9:00 a.m. - September 29, 2020
REVISED - September 29, 2020 - Regular Meeting
Agenda Item #16


Subject
Execution of Amendment No. 1 to Agreement No. 20-R073241JE - Video and Card Access System Upgrade

Briefings
None

Contact and/or Presenter Information
Presenter: David Thompson - Building Management Division Manager, Property Management Department, x3016

Contact: Jacob Erickson - Procurement Official, Financial Management Department, x3053


Action Requested
Authorization for the Procurement Official, or designee, to execute Amendment No. 1 to Agreement No. 20-R073241JE - Video and Card Access System Upgrade for an aggregate Agreement total not-to-exceed amount of $1,200,000.00.


Enabling/Regulating Authority
Manatee County Code of Laws


Background Discussion
On January 14, 2020, the Board of County Commissioners approved Agreement No. 20-R073241JE for Video and Card Access System Upgrade with Convergint Technologies LLC in the not-to-exceed amount of $830,000.00. The work includes upgrading the Access Control System for the Manatee County Administration Building and Utilities Buildings, as well as, the Access Control System and Video Surveillance System for the Manatee County Judicial Center and Historic Courthouse.

Currently, the Property Management Department has three (3) separate Blanket Purchase Orders with Convergint Technologies LLC for various as-needed equipment, services, repairs and preventative maintenance. In an effort to leverage the newly negotiated pricing and consolidate the various Blanket Purchase Orders for increased efficiency, the Property Management Department recommends transitioning the as-needed services and equipment to Agreement No. 20-R073241JE therefore eliminating the need to have multiple separate Blanket Purchase Orders.

Amendment No. 1 increases the aggregate Agreement total not-to-exceed amount of $830,000.00 to $1,200,000.00 in order to account for the various additional as-needed purchases for Video and Card Access system equipment, services, repairs and preventative maintenance that may be required during or after the upgrade project. If approved, a separate Blanket Purchase Order will be created for the as-needed services and equipment so that the CIP project costs will remain unaffected.


County Attorney Review
Not Reviewed (No apparent legal issues)

Explanation of Other


Reviewing Attorney
N/A

Instructions to Board Records

Original to Board Records.

Copies to:
Convergint Technologies LLC - Mark Besser (mark.besser@convergint.com)

Property Management Department - David Thompson (david.thompson@mymanatee.org) / Margaret Daniell (margaret.daniell@mymanatee.org)

Procurement Division - Jacob Erickson (jacob.erickson@mymanatee.org) / (approvedeagendas@mymanatee.org)



Cost and Funds Source Account Number and Name
$1,200,000.00 / Various Accounts Based on Requesting Department

Amount and Frequency of Recurring Costs
N/A


Attachment:  Amendment No. 1 to Agreement No. 20-R073241JE.pdf