Manatee County Government Administrative Center Honorable Patricia M. Glass Chambers, First Floor 9:00 a.m. - October 8, 2019
REVISED - October 8, 2019 - Regular Meeting
Agenda Item #26

Agreement No.19-TA002998AEJ for Professional Land Survey & Mapping Services


Contact and/or Presenter Information
Contact: Abigail Jenkins, Financial Management Department, Procurement Division, Ext. 3062

Presenter: Todd Boyle,  Property Management Department, Survey Divisions Manager

Action Requested
Authorization to award three-year agreements for Professional Land Survey & Mapping Services to the following eight firms: Hyatt Survey Services, Inc.; SurvTech Solutions, Inc.; George F. Young, Inc.; CivilSurv Design Group, Inc.; AIM Engineering & Surveying, Inc.; ZNS Engineering, LLC; Southeastern Surveying & Mapping Corp.; and Park Coastal Surveying LLC for an aggregate total of $2,250,000 for the three-year Agreement period.

Authorize the County Administrator or designee to execute the agreements.

Enabling/Regulating Authority
Manatee County Code of Laws

Background Discussion
The Property Management and Public Works Departments have a need for Professional Surveying and Mapping Services on an as required basis. All such work must be accomplished under the direct supervision of a Florida Professional Surveyor and Mapper as defined in Chapter 472, Florida Statutes.

On April 25, 2019, the County advertised Request for Proposal (RFQ) No. 19-TA002998AEJ for Professional Land Survey and Mapping Service.

Twelve responsive and responsible proposals were received from, Hyatt Survey Services, Inc., SurvTech Solutions, Inc., George F. Young, Inc., CivilSurv Design Group, Inc., AIM Engineering & Surveying, Inc., ZNS Engineering, LLC, Southeastern Surveying & Mapping Corp., CPH Inc., ESP Associates, Inc., HBK Engineering, LLC, Johnson, Mirmiran & Thompson, Inc., and Park Coastal Surveying LLC.
The Evaluation Committee convened on June 20, 2019, and June 24, 2019, to conduct technical evaluations of the responsible, responsive, proposals received. Proposals were evaluated and ranked based on the criteria in the RFQ. On July 2, 2019, the committee held its final evaluation meeting and agreed to enter into negotiations with the top eight ranked firms as follows:
1-Hyatt Survey Services, Inc.                                   
2-SurvTech Solutions, Inc.                                            
3-George F. Young, Inc.                                                
4-CivilSurv Design Group, Inc.                                   
5-AIM Engineering & Surveying, Inc.                        
6-ZNS Engineering, LLC                                            
7-Southeastern Surveying & Mapping Corp.              
8-Park Coastal Surveying LLC                                   

The cost of the services submitted by each firm varies based on the product or services required. Staff was successful in negotiating an agreement with each of the eight top ranked firms. Each agreement is for three years with two, one-year renewal options.

Award is recommended to the following eight firms: Hyatt Survey Services, Inc., Bradenton, FL; SurvTech Solutions, Inc., Tampa, FL; George F. Young, Inc., St. Petersburg, FL; CivilSurv Design Group, Inc., Lakeland, FL; AIM Engineering & Surveying, Inc., Ft. Myers, FL; ZNS Engineering, LLC, Bradenton, FL; Southeastern Surveying & Mapping Corp., Orlando, FL; and Park Coastal Surveying LLC, Palmetto, FL.

County Attorney Review
Not Reviewed (No apparent legal issues)

Explanation of Other

Reviewing Attorney

Instructions to Board Records
Original to Board Records

Copies to:

Todd E. Boyle - RSM, Survey Division Manager, Property Management Department

Abigail Jenkins, Sr Procurement Agent, abigail.jenkins@mymanatee.org

Cost and Funds Source Account Number and Name
Various Sources; Project dependent

Amount and Frequency of Recurring Costs

Attachment:  19-TA002998AEJ- Civilsurv Design.pdf
Attachment:  19-TA002998AEJ_ Hyatt Survey.pdf
Attachment:  19-TA002998AEJ_AIM Engineering and Surevying.pdf
Attachment:  19-TA002998AEJ_George F Young.pdf
Attachment:  19-TA002998AEJ-Park Coastal Surveying.pdf
Attachment:  19-TA002998AEJ-Southeastern Surveying.pdf
Attachment:  19-TA002998AEJ-Survtech Solutions,.pdf
Attachment:  19-TA002998AEJ-ZNS Engineering .pdf