www.mymanatee.org
Bradenton Area Convention Center One Haben Boulevard, Palmetto - Longboat Key Room 9:00 a.m. - October 13, 2020
REVISED - October 13, 2020 - Regular Meeting
Agenda Item #29


Subject
Execution of Amendment No. 1 to Agreement No. 16-2117GD - Master Products and Services Agreement

Briefings
None

Contact and/or Presenter Information
Presenter: Anne Chance - IT Project Manager, Public Safety Department, x8107

Contact: Jacob Erickson - Procurement Official, Financial Management Department, x3053


Action Requested
Authorization for the Procurement Official, or designee, to execute Amendment No. 1 to Agreement No. 16-2117GD - Master Products and Services Agreement with Intergraph Corporation DBA Hexagon Safety & Infrastructure for an aggregate Agreement total not-to-exceed amount of $1,500,000.00 and extend the Agreement for one (1) additional year.

Enabling/Regulating Authority
Manatee County Code of Laws


Background Discussion
On November 3, 2017, the County entered into Agreement No. 16-2117GD - Master Products and Services Agreement with Intergraph Corporation DBA Hexagon Safety & Infrastructure for the provision of providing certain proprietary software, including related proprietary documentation, software maintenance services and professional services in support of computer aided dispatch (CAD) records management system, field-based reporting, and mobile for public safety.

Currently, the County is in the process of transferring Hexagon's CAD records management system, field-based reporting, and mobile for public safety from on-premise to a cloud-based system. Given the highly technical and complex nature of this transition, the County has determined a need to extend the existing Agreement No. 16-2117GD for one (1) additional year to ensure there is no loss of service. The County is also asking for approval to incorporate an aggregate Agreement total not-to-exceed amount of $1,500,000.00 to cover all support and maintenance of the existing on-premise system and any unforeseen or as-needed items that may be necessary during the transition period.

Amendment No. 1 incorporates an aggregate Agreement total not-to-exceed amount of $1,500,000.00 for all services, as well as the necessary maintenance and support covered under the entire life of the Agreement. The Amendment also extends the Agreement for one (1) additional year, beginning November 3, 2020 and ending November 2, 2021, to ensure there is contractual coverage during the transition period.


County Attorney Review
Not Reviewed (Utilizes exact document or procedure approved within the last 18 months)

Explanation of Other


Reviewing Attorney
N/A

Instructions to Board Records

Original to Board Records.

Copies to:

Hexagon Safety & Infrastructure: David France (david.france@hexagonsi.com)

Public Safety Department: Anne Chance (anne.chance@mymanatee.org) / Renee Isrel (renee.isrel@mymanatee.org)

Procurement Division: Jacob Erickson (jacob.erickson@mymanatee.org) / (approvedeagendas@mymanatee.org)



Cost and Funds Source Account Number and Name
$1,500,000.00 / 001-000720-546005 - Emergency Communications Software Support

Amount and Frequency of Recurring Costs
N/A


Attachment:  Amendment No. 1 to Agreement No. 16-2117GD.pdf