www.mymanatee.org
Manatee County Government Administrative Center Honorable Patricia M. Glass Chambers, First Floor 9:00 a.m. - October 22, 2019
October 22, 2019 - Regular Meeting
Agenda Item #17


Subject
Amendment No. 1 to Agreement No. 16-2732JE for Benefit Administration System

Briefings
None

Contact and/or Presenter Information

Contact: Jacob Erickson, Procurement Manager - Procurement Division, x3053

Presenter: Kim Stroud, Director - Human Resources Department, x3813



Action Requested
Authorize the County Administrator, or designee, to execute Amendment No. 1 to Agreement No. 16-2732JE for Benefit Administration System with Benefit Express Services, LLC, for a not-to-exceed Agreement total of $1,050,000.

Enabling/Regulating Authority
Manatee County Code of Laws

Background Discussion

On February 16, 2017, the County entered into a three year Agreement No. 16-2732JE – Benefit Administration System with Benefit Express Services, LLC to design, implement, and oversee a benefit administration system to help facilitate the robust health and wellness plans offered to employees and their families by the County’s Employee Health Benefits Division. The initial total set up cost for the system was $35,000 with a recurring cost of $4.38 per employee, per month, for an estimated Agreement total of $550,000 which was, at that time, within the Procurement Official’s approval authority to execute.

Amendment No. 1 establishes an annual not-to-exceed amount of $350,000 for a not-to-exceed Agreement total of $1,050,000 which requires Board approval. This annual budgetary estimate was calculated by reviewing the past two years of spend history and taking into consideration the variable nature of the per employee, per month, cost.



County Attorney Review
Not Reviewed (No apparent legal issues)

Explanation of Other


Reviewing Attorney
N/A

Instructions to Board Records

Original to Board Records.

Copies to:

Benefit Express Services, LLC - Stephen Carroll (scarroll@mybenefitexpress.com)

Human Resources Department - Kim Stroud (kim.stroud@mymanatee.org) and Janet Speno-Bodner (janet.speno-bodner@mymanatee.org)

Procurement Division - Jacob Erickson (jacob.erickson@mymanatee.org)



Cost and Funds Source Account Number and Name
$350,000 - 5060004100 / Health Resources Health Self Insurance EHB Administration

Amount and Frequency of Recurring Costs
N/A


Attachment:  Amendment No. 1 to Agreement 16-2732JE.pdf