Manatee County Government Administrative Center Commission Chambers, First Floor 9:00 a.m. - November 3, 2015
November 3, 2015 - Regular Meeting
Agenda Item #20

Change Order 1 and 2 to Purchase Agreement P1500929, Purchase of four (4) Low Floor, Clean Diesel Buses for Transit Division


Contact and/or Presenter Information
Presenters: William Steele, Transit Division Manager, Ext. 7440, and Michael J. Brennan, CEM, Fleet Services Manager, Ext. 7359

Contact: George Earnest CPPB, Purchasing, Buyer, Ext. 3044

Action Requested

Authorize the County Administrator or his designee to approve Change Order 1 ($36,149.00) and Change Order 2 ($12,928.00) to Purchase Agreement P1500929 with Gillig, LLC, increasing the amount by $49,077.00 from $1,729,016.00 to $1,778,093.00. 

Enabling/Regulating Authority

Manatee County Code of Laws.

Background Discussion

On March 24, 2015, the Manatee County Board of County Commissioners (BCC) approved the purchase of four (4) clean diesel thirty-five foot buses to support the operations of Manatee County Area Transit for a total purchase price of $1,729,016 ($432,254/unit) pursuant to the Central Florida Regional Transit Authority Consortium contract with the lead agency being LYNX in Orlando.

The contract was entered into pursuant to a competitive procurement process, fully compliant with FTA requirements, resulting in an award to Gillig, LLC.

Change Order 1 provides for changing the High Definition Display (HDD) video system from 1 Terabyte (TB) to 2TB, including a removal trash container and a specialized drain adapter for each of the four buses. This change order increases the value of each bus by $9,037.25 for a change order total of $36,149.00.

Change Order 2 provides for alterations to the original seating configuration for the buses to comply with ADA requirements. This change order increases the value of each bus by $3,232.00 for a change order total of $12,928.00.

The combined impact of the Change Orders increase the cost by $49,077 or $12,269.25 per bus, thereby bringing the unit cost per bus to $444,523.25. A review of recent bus purchases by Transit Fiscal staff indicates pricing is within the competitive range and is below the midpoint of $445,537.

County Attorney Review
Not Reviewed (No apparent legal issues)

Explanation of Other

Reviewing Attorney

Instructions to Board Records

Copy Fleet Services Admin karie.maloney@mymanatee.org and  Purchasing george.earnest@mymanatee.org.

Cost and Funds Source Account Number and Name
FTA 4369003157-546001/9003157-9100

Amount and Frequency of Recurring Costs

Attachment:  P1500929 Chng Ordr 1 07022015.pdf
Attachment:  P1500929 Chng Ordr 2 Price Summary 09012015.pdf
Attachment:  P1500929 Transit Memo for Gillig Bus Purchase Change Order # 1 # 2.pdf