Manatee County Government Administrative Center Honorable Patricia M. Glass Chambers, First Floor 9:00 a.m. - November 19, 2019
November 19, 2019 - Regular Meeting
Agenda Item #30

Agreement No. 20-R072998JE - Research Laboratory Supplies


Contact and/or Presenter Information

Presenter: Kayse Hasiak - Laboratory Supervisor, Utilities Department, x5166

Contact: Jacob Erickson - Procurement Manager, Financial Management Department, x3053

Action Requested

Authorization for the County Administrator, or designee, to execute an Agreement utilizing the University of Florida Agreement No. ITN15NH-105 with Fisher Scientific Company LLC for Research Laboratory Supplies in the annual not-to-exceed amount of $250,000, and ratify and approve spend of $236,163.99, for an aggregate contract total not-to-exceed amount of $1,750,000.

Enabling/Regulating Authority
Manatee County Code of Laws

Background Discussion

On February 13, 2015, the University of Florida issued an agreement to Fisher Scientific Company LLC in response to Invitation to Negotiate No. ITN15NH-105 for Research Laboratory Supplies. The Agreement is valid from February 13, 2015, through February 12, 2020, with two (2), one-year options to renew.

On April 1, 2015, the County issued a Blanket Purchase Order (BPO) No. P1500995 for a not-to-exceed amount of $950,000. At the time of purchase order issuance, this dollar threshold did not require Board approval and no formal Agreement was executed for this solicitation.

During a recent Procurement internal audit, it was discovered that due to an anomaly in spend calculation in the County ERP system, the BPO spend had exceeded $500,000. As a result, it is requested that the Board ratify and approve the $263,163.99 spent in excess of the dollar threshold and approve the execution of a two-party agreement incorporating an annual not-to-exceed amount of $250,000 for on-going expenditures for an aggregate not-to-exceed BPO Agreement total of $1,750,000. 

The Agreement for BPO No. P1500995 will be utilized by Utilities Central Laboratory, Parks and Natural Resources Laboratory, Wastewater and Water Treatment Plants to purchase life science and chemical products, consumable supplies, small laboratory equipment, laboratory instruments, and other laboratory supplies essential to their operation.

County Attorney Review
Formal Written Review (Opinion memo must be attached)

Explanation of Other

Reviewing Attorney

Instructions to Board Records

Original to Board Records.

Copies to:
Fisher Scientific Company LLC - Mark Mullins (mark.mullins@thermofisher.com)
Procurement Division - Jacob Erickson (jacob.erickson@mymanatee.org)

Cost and Funds Source Account Number and Name
$1,750,000 / Various Accounts Based on Requesting Department

Amount and Frequency of Recurring Costs

Attachment:  Agreement No. 20-R072998JE CAO Response.pdf
Attachment:  Agreement No. 20-R072998JE - Research Laboratory Supplies.pdf