www.mymanatee.org
Manatee County Government Administrative Center Commission Chambers, First Floor 9:00 a.m. - May 8, 2018
May 8, 2018 - Regular Meeting
Agenda Item #21


Subject
Rotary Playground Agreement

Briefings
None

Contact and/or Presenter Information

Charlie Hunsicker / Director / x 6001

Debbie Voorhees / Contracts Manager / x 6013



Action Requested
Authorization for the County Administrator to execute Rotary Playground Agreement with Rotary's Suncoast Playground Project, Inc., for playground project at G.T. Bray Park.

Enabling/Regulating Authority
FS 125

Background Discussion

The Parks and Natural Resources Department has long recognized that ADA requirements are limited in their ability to address the wide range of needed disability accommodations, but funding has previously not been available to increase the inclusiveness of Manatee County's playground facilities.

On March 7, 2017, the Board provided the Parks and Natural Resources Department conceptual approval and direction to work with the not-for-profit group formed by the Rotary, Rotary's Suncoast Playground Project, Inc., and approved a preliminary scope of responsibilities that would include agreement elements to be used in developing all associated legal agreements and stipulations for accepting donated playgrounds.

The Rotary has created a conceptual template for three themed destination playgrounds with an estimated cost of $600,000 per site to be donated by the not-for-profit corporation, with the first site being G.T. Bray Park.

The attached Rotary Playground Agreement for G.T. Bray Park provides for the Rotary to be responsible for the purchase and installation of the playground project to include design and construction, licenses and permits, warranty, and public playground safety compliance.  The County will provide an installation-ready site, cooperate with the Rotary to develop an initial site plan, approve the design, and provide ongoing operation and maintenance of the playground equipment once the County takes ownership by acceptance of dedication via a bill of sale. Funding for the County site work is proposed to come from parks Impact Fees.

The agreement also requires the Rotary to pay for required Performance Bond premiums whereby the County will reimburse the Rotary 100% of the actual and direct costs incurred of an estimated amount of $8,000 (using a 2% bond rate based on the estimated dollar value of $400K for playground equipment and installation). Also, the County will continue plans for a $250,000 match to provide an outdoor fitness equipment element with each of the three playgrounds, currently listed in the Projects of Record.

Staff recommends the Board authorize execution of the attached Rotary Playground Agreement for the playground project at G.T. Bray Park.



County Attorney Review
Formal Written Review (Opinion memo must be attached)

Explanation of Other


Reviewing Attorney
Clague

Instructions to Board Records

Please provide a copy of approved agenda item to Cynthia.Gray@mymanatee.org, Debbie.Voorhees@mymanatee.org, and Luz.McQuiston@mymanatee.org.

Please send one original executed agreement to Cynthia Gray, Parks and Natural Resources Department.



Cost and Funds Source Account Number and Name
$8,000 - Parks Impact Fees

Amount and Frequency of Recurring Costs
N/A


Attachment:  Rotary Playground Agreement.pdf
Attachment:  CAO Opinion - Rotary Playground Agreement.pdf