Manatee County Government Administrative Center Commission Chambers, First Floor 9:00 a.m. - March 7, 2017
March 7, 2017 - Regular Meeting
Agenda Item #33

Supervisor of Elections - HAVA (Help America Vote Act) Grant Award


Contact and/or Presenter Information

Jan Brewer, Director, Financial Management, Ext. 3726

Debbie Underwood, Division Manager, Ext. 3748

Action Requested

Authorization for the Chairman to execute Certificate Regarding Matching Funds (Attachment D of MOA 2016-2017-0001, included in the required documentation package for this agenda item) obligating Manatee County to provide the required 15% local match of $8,021.63.  In FY16, $5,345.73 of local match was budgeted but not used, this amount can be used towards the $8,021.63 required, bringing the additional match amount to $2,675.90 in FY17.

Adopt Budget Amendment Resolution B-17-034.

Enabling/Regulating Authority
Section 251 of the Help America Vote Act of 2002

Background Discussion
  • In order to receive the State funding referenced above and more fully described below, the Certificate Regarding Matching Funds must be approved by the Board of County Commissioners and executed by the Chairman.
  • This appropriation is made available through section 251 of the Help America Vote Act (HAVA) and the Catalog of Federal Domestic Assistance (CFDA) 90.401, for the purpose of improving the administration of federal elections.
  • Matching local funds for this grant total $8,021.63, of which $5,345.73 were budgeted in the FY16 HAVA grant and were not used.  These funds can be used towards the FY17 HAVA grant, bringing the additional amount due to $2,675.90, which is currently in the Supervisor of Elections' FY17 budget and must be certified as provided by Manatee County and included in the Supervisor of Elections Federal Elections Activities Plan.
  • Grant funds will be used for voter education, poll worker training, standardizing election results reporting, and other federal election administration activities as approved in advance by the Department of State.

County Attorney Review
Not Reviewed (No apparent legal issues)

Explanation of Other

Reviewing Attorney

Instructions to Board Records

Return the original packet, including the executed certificates, to Mike Bennett, Supervisor of Elections.  Provide an electronic copy to Debbie.underwood@mymanatee.org, Financial Management.

Cost and Funds Source Account Number and Name
$2,676, 001-0004800-534000

Amount and Frequency of Recurring Costs

Attachment:  B-17-034 SOE HAVA Grant.pdf
Attachment:  HAVA Grant Application.pdf