Manatee County Government Administrative Center Commission Chambers, First Floor 9:00 a .m. - June 16, 2015
June 16, 2015 - Regular Meeting
Agenda Item #69

Acquisition of Regional P25 Radio Network

Briefing Provided Upon Request

Contact and/or Presenter Information
Paul Alexander, Director of Information Technology Services

Action Requested

Motion to approve the Purchase Agreement between Manatee and Sarasota Counties and Airbus DS Communications, Inc.; the related Radio Communications Consulting Services Agreement with Omnicom Consulting Group, Inc.; the project contingency for change orders to be approved by the County Administrator; and the Budget Amendment B-15-062.

Adopt Resolution R-15-086 for an Interfund Loan from the General Fund (001) to the Building Capital Projects Fund (310) in an amount not to exceed $15,000,000.  Also adopt Resolution R-15-098 for a Reimbursement Resolution for the reimbursement of certain expenditures for the capital projects relating to the P-25 Radio Project.

Enabling/Regulating Authority

Section 163.1 of the Florida Statutes

Background Discussion

Manatee and Sarasota Counties separately own and operate 800 MHz Public Safety Radio Systems.  These systems are used by a wide variety of governmental entities including public safety agencies, utilities, and school districts.  The systems owned by both counties are reaching the end of their useful lives, creating exposure in terms of reliability and ongoing maintenance and support.  Project 25 (P25) is a set of technology standards being increasingly adopted and deployed by governmental agencies.  This technology and the regional aspect of the Public Safety Radio System will provide for greater interoperability, reliability, and efficiency, along with enhanced functionality, radio coverage, and voice clarity.

The Master Agreement with Airbus DS Communications and the Agreement with Omnicom Consulting Group, Inc., are attached.  The exhibits, unless exempted by the Public Records Act (i.e. redacted trade secrets), will, due to their volume, be viewable at the following web link http://www.mymanatee.org/p25radio.

Note:  Project Cost is $15,000,000 as follows:  Airbus Implementation ($13,521,173); Contingency ($1,255,909); OCG Project Management ($222,918).

Note:  Recurring Maintenance and Support Cost is $6,048,988 upon completion of the project and through year twelve.

Note:  Repayment of the interfund loan is expected to be through the issuance of debt obligations prior to the end of 2015.  Debt service payments are funded in the County Administrator's Recommended Budget for FY16.

County Attorney Review
Other (Requires explanation in field below)

Explanation of Other
Attorney Eschenfelder advised the County during all phases of the solicitation and negotiation processes, and has reviewed and legally approved of both agreements via RLS 15-44.

Reviewing Attorney

Instructions to Board Records

Due to the extreme size / volume of the exhibits, they will be provided in electronic format as required.

Cost and Funds Source Account Number and Name
Cost is $15M under project account code 310-6048105-534000

Amount and Frequency of Recurring Costs
Recurring Annual Maintenance & Support is in accordance with Exhibit N starting after year 1 in the amount of $465,000

Attachment:  Omnicom Signed Contract.pdf
Attachment:  Sarasota FORM_Purchase Agmt_v17 (FINAL).pdf
Attachment:  062dtd061915 P-25 Radio Project.pdf
Attachment:  R-15-086-Interfund-Loan-P25 Radio Project.pdf
Attachment:  R-15-098 Reimbursement Resolution P25 Project.pdf