Manatee County Government Administrative Center Commission Chambers, First Floor 9:00 a.m. - January 26, 2016
January 26, 2016 - Regular Meeting
Agenda Item #62

Write Off Uncollectable Accounts Receivable for El Conquistador Tree Removal for $2,055.32


Contact and/or Presenter Information

Sage Kamiya, P.E., PTOE, Deputy Director, Traffic Management at 941-708-7425

Action Requested
Authorization to write-off uncollectable Accounts Receivable for El Conquistador Tree Removal in the amount of $2,055.32, Invoice Number AR042978 (7/15/13).

Enabling/Regulating Authority
Laws of Florida Special Act 63-1598, Section 7, requires write-offs to be approved by the Board.

Background Discussion

In March of 2013, Public Works staff  found that the Intersection of El Conquistador Parkway at Coronado Drive contained vegetation that could interfere with sight visibility. In order to promote traffic safety, Public Works staff requested that the trees be rearranged, relocated, or eliminated. 

In June of 2013, since no action was taken, Public Works staff removed the vegetation that could interfere with sight visibility.  An invoice was provided to the El Conquistador Neighborhood Association in July of 2013, a second notice was sent in June of 2014, and a final e-mail was sent in August of 2015.

This write-off is necessary due to the fact that there is no longer an El Conquistador Neighborhood Association.  There is no money and the account is closed. There have been multiple attempts made to collect the $2,055.32 debt and all contact options have been exhausted, but to date, no payment has been received.

The Public Works Department  requests Board approval to write-off a portion of Accounts Receivable (AR) that is deemed to be uncollectable.  This is an accounting entry that is made with assistance from the Clerk of Courts Office and ensures that the Public Works accounts receivables are most accurately reflected on the Balance Sheet.

County Attorney Review
Not Reviewed (No apparent legal issues)

Explanation of Other

Reviewing Attorney

Instructions to Board Records
Please return a copy to carmen.mosley@mymanatee.org.

Cost and Funds Source Account Number and Name
101-0000000-349907 $2,055.32

Amount and Frequency of Recurring Costs
None Recurring

Attachment:  El Con Master Assoc. letter 3-19-2013.pdf
Attachment:  Invoice 7-15-2013.pdf
Attachment:  El Con Master Assoc. letter 6-4-2014.pdf
Attachment:  El Con E-Mail 8-6-15.pdf