Manatee County Government Administrative Center Commission Chambers, First Floor 9:00 a.m. - February 23, 2016
February 23, 2016 - Regular Meeting
Agenda Item #41

Supervisor of Elections - HAVA Grant Award


Contact and/or Presenter Information

Jan Brewer, Director, Financial Management, Ext. 3726

Greg Wright, Budget Division Manager, Ext. 3787

Action Requested

Authorization for the Chairman to execute:

  1. Certificate Regarding Matching Funds (Attachment D, Form DS-DE 127) obligating Manatee County to provide the required 15% local match of $5,345.73 for the FY16 Federal Election Activities Grant; and
  2. Certificate of Equipment for Casting and Counting Ballots(Attachment F, Form DS-DE 135), as prepared by the Supervisor of Elections, which is included with the required documentation package for this agenda item.

Adopt Budget Amendment Resolution B-16-036.

Enabling/Regulating Authority

Sec. 251 of the Help America Vote Act of 2002


Background Discussion
  • In order to receive the State funding referenced above and more fully described below, the Certificate Regarding Matching Funds and the Certificate of Equipment for Casting and Counting Ballots must be approved by the Board of County Commissioners and executed by the Chairman.

  • This appropriation is made available through Section 251 of the Help America Vote Act (HAVA) and the Catalog of Federal Domestic Assistance (CFDA) 90.401, for the purpose of improving the administration of federal elections.

  • Matching local funds for this grant total $5,345.73 currently in the Supervisor of Elections' FY16 budget and must be certified as provided by Manatee County and included in the Supervisor of Elections Federal Elections Activities Plan.

  • Grant funds will be used during the 2015/2016 Federal Election Cycle for mailing/publishing ballots, voter guides, and training materials.

County Attorney Review
Not Reviewed (No apparent legal issues)

Explanation of Other

Reviewing Attorney

Instructions to Board Records
Return the original packet, including the executed certificates, to Mike Bennett, Supervisor of Elections.  Provide on electronic copy to Greg.Wright@mymanatee.org, Financial Management.

Cost and Funds Source Account Number and Name
$5,346, 001-00004800-534000

Amount and Frequency of Recurring Costs

Attachment:  HAVA Grant Documentation - SOE.23FEB2016.pdf
Attachment:  B-16-036 Budget Amendment.23FEB2016.pdf