Manatee County Government Administrative Center Honorable Patricia M. Glass Commission Chambers 9:00 a.m. - December 10, 2019
December 10, 2019 - Regular Meeting
Agenda Item #79

Draft 2018-2019 Consolidated Annual Performance and Evaluation Report (CAPER)


Contact and/or Presenter Information
Geri Lopez, Director, Redevelopment and Economic Opportunity Department/Ext. 3937

Denise Thomas, Community Development Division Manager, Redevelopment and Economic Opportunity Department, Ext. 3474

Action Requested
Public Hearing to receive citizen comments on the Community Development Block Grant (CDBG), HOME Investment Partnership Program (HOME), and Emergency Solutions Grant (ESG) draft 2018/19 Consolidated Annual Performance and Evaluation Report (CAPER), and authorization for staff to finalize the report and submit it to the US Department of Housing and Urban Development (HUD).

Enabling/Regulating Authority
24 CFR 91.520

Background Discussion
Manatee County is an entitlement community for the CDBG, HOME, and ESG programs from the US Department of Housing and Urban Development (HUD).  In order to receive funding, the County must have a HUD approved 5-Year Consolidated Plan and an Annual Action Plan for each of the 5 years.

On July 25, 2017, the 2017/21 Consolidated Plan and the 2017/18 Annual Action Plan were approved by the Board of County Commissioners.

On July 25, 2018, the 2018/19 Annual Action Plan was approved by the Board of County Commissioners.

HUD allocated $1,891,041 CDBG, $684,100 HOME, and $148,976 ESG funding for the 2018/19 program year.  Additionally, $100,000 of prior year CDBG funding was used to fund activities in the 2018/19 Action Plan.  State Housing Initiative Partnership (SHIP) funding was used to leverage CDBG & HOME funding on housing rehabilitation/replacement and to fund the downpayment assistance program.

HUD requires jurisdictions receiving federal grants to complete and submit a performance report no later than 90 days from the end of the program year.

The performance report, called the Consolidated Annual Performance and Evaluation Report (CAPER), details Manatee County's progress in addressing the goals and objectives identified in its approved 5-year Consolidated Plan.  This report provides HUD with information in meeting its requirements to assess each grantee's ability to carry out programs in compliance with all applicable rules and regulations.  It also provides information necessary for HUD's Annual Report to Congress.

This is the second reporting year for the 2017/21 Consolidated Plan.  The CAPER details the expenditures and accomplishments of all CDBG, HOME, and ESG activities during the program year.

This is also Manatee County's second electronic CAPER.  The report format is similar to that of last year.  With HUD approval of the 2017/21 Consolidated Plan, comes electronic submittals of all reports/plans.  Many of the tables in the CAPER are auto populated.  Attachments and the narrative within the report describe actual accomplishments during the program year that include prior year funding.

Some multi-year projects with prior funding that have been completed during the program year include:

Public Facility Improvements:
  • 2017/18 CDBG - Manatee County Orange Ridge Edge Mill Resurfacing Project.
  • 2017/18 CDBG - Manatee County Overstreet Park/Tangerine Terrace Edge Mill Resurfacing Project.
Public Services:
  • 2017/18 CDBG - Gulfcoast Legal Services, Inc.  This activity provided legal services to low income residents on housing issues.
  • 2018/19 CDBG - Community Coalition on Homelessness/Turning Points - Project Smile.  This activity provided dentures, orthotics, and supplies for making such devices to the homeless.
  • 2018/19 CDBG - AM/FM Enterprises, Inc./Allean's Loving Care - This activity provided home companion, homemaker services to the elderly.
  • 2018/19 CDBG - Meals on Wheels PLUS of Manatee, Inc.-Unfunded Senior Meals.  This activity provided hot meals to the elderly Monday through Friday and frozen meals on weekends/holidays.
Housing Rehabilitation/Replacement:
  • 2017/18 CDBG & HOME - During the program year, 2 single family replacements and 1 rehabilitation project were completed with CDBG and HOME funding.
Downpayment Assistance:
  • 2018/19 HOME - During the program year, 4 income eligible households were assisted in obtaining new or existing homes.
HUD requires a formal 15-day comment period and public hearing on the CAPER.  The draft CAPER was completed and made available to the public for review and comment beginning on November 25, 2019, and concluding on December 10, 2019.

Notice of the Public Hearing and the CAPER's availability was published in the Bradenton Herald and 7Dias.

The CAPER was also made available for review on the County's website, in the lobby of the Redevelopment and Economic Opportunity Department, and at five library locations:  Central, South County, Braden River, Rocky Bluff, and Palmetto, through December 10, 2019.

Today's public hearing is to receive citizen comments on the draft 2018/19 CAPER and to authorize staff to finalize the report and submit it to HUD.  All citizen comments received will be incorporated into the CAPER.

The CAPER must be received by HUD no later than December 30, 2019.

County Attorney Review
Not Reviewed (No apparent legal issues)

Explanation of Other

Reviewing Attorney

Instructions to Board Records

Cost and Funds Source Account Number and Name

Amount and Frequency of Recurring Costs

Attachment:  DRAFT 2018-19 CAPER.pdf
Attachment:  Bradenton Herald Proof of Publication.pdf
Attachment:  7Dias Proof of Publication.pdf
Attachment:  18-19 CAPER.pdf