Manatee County Government Administrative Center Honorable Patricia M. Glass Commission Chambers 9:00 a.m. - December 10, 2019
December 10, 2019 - Regular Meeting
Agenda Item #32

Purchase of Three 35’ Gillig Buses and Two 35’ Gillig Trolley Buses


Contact and/or Presenter Information
Charles Bentley, Financial Management Department, Procurement Division, Ext. 3036
Matthew Case, Public Works Department, Fleet Services Division, Ext. 7417
William Steele, Public Works Department, Transit Division Manager, Ext. 7440

Action Requested
Authorization to award a purchase order to Gillig, LLC for three Buses and two Trolley Buses in the not to exceed amount of $2,687,952.00 utilizing the Jacksonville Transportation Authority (JTA) Contract No. RFP P-18-005.

Enabling/Regulating Authority
Manatee County Code of Laws

Background Discussion

On September 7, 2018 JTA issued a Request for Proposals for Heavy Duty Transit Coaches. On May 2, 2019 JTA awarded Contract P-18-005 to Gillig, LLC. The contract is valid for two years through May 2021 with three one-year options to renew. The contract is set up as a State Purchase Schedule and fully complies with FTA procurement requirements.

The Public Works Department, Transit Division, has three heavy-duty transit buses and two heavy-duty trolley buses that currently exceed the Federal Transit Administration (FTA) useful life standard (twelve years or 500,000 miles). 

The purchase authorization staff is presenting to  Commission is for the amount of $2,687,982.  The purchase of three replacement heavy-duty buses and one replacement heavy-duty trolley is funded using FTA Grant-Funded Accounts, using FTA Section 5307/5339 capital funding.  The purchase of the other replacement heavy-duty trolley bus is funded using Florida Department of Transportation (FDOT) Urban Corridor Grant capital funding, using Public Transportation Grant Agreement G1F87, approved for execution by the Board of County Commissioners on November 19, 2019.

Delivery of the five buses will occur approximately twelve to fourteen months after issuance of a County Purchase Order, and will be shipped directly from the manufacturer, Gillig to the County.

County Attorney Review
Not Reviewed (Utilizes exact document or procedure approved within the last 18 months)

Explanation of Other

Reviewing Attorney

Instructions to Board Records

Copies to:

Charles Bentley, charles.bentley@mymanatee.org, Financial Management Department, Procurement Division

William Steele, William.steele@mymanatee.org, Public Works Department,

Matthew Case, matthew.case@mymanatee.org, Public Works Department, Fleet Services Division

Cost and Funds Source Account Number and Name
$2,091,591.00, 4369008952-564001, FTA S5307 FY17 Cap FL2019-065; $596,391.00, 4350012002-564001, Transit Trolley (90% State, 10% Local)

Amount and Frequency of Recurring Costs

Attachment:  R073261 - Gillig - Pricing.pdf
Attachment:  R073261 FDOT FY20 Transit Corridor Grant.pdf
Attachment:  P-18-005 SOF Heavy Duty Buses Contract - Gillig - Fully Executed.pdf