Manatee County Government Administrative Center Honorable Patricia M. Glass Commission Chambers 9:00 a.m. - December 10, 2019
December 10, 2019 - Regular Meeting
Agenda Item #23

Agreement No. 19-R071028JP for Audio-Visual Systems


Contact and/or Presenter Information

Joe Pretorius, Financial Management Department, Procurement Division, Ext. 3045

Jacob Saur, Acting Public Safety Director, Ext. 3058

Arthur Stadlin, Public Safety Department, Ext. 3675

Action Requested
Authorization to award Agreement No.19-R071028JP for Audio-Visual Systems to Audio Visual Innovations Inc., in the not-to-exceed amount of $924,900.70. 

Authorization for the County Administrator, or designee, to execute the Agreement.

Enabling/Regulating Authority

Manatee County Code of Laws

Background Discussion

On June 30, 2019, the County advertised Request for Proposals No. 19-R071028JP for Audio-Visual Systems. Five responsive and responsible proposals were received. Proposals were evaluated based upon the criteria in the RFP. Interviews were conducted with the three top ranked firms. The final ranking of firms is as follows:

  1. Audio Visual Innovations LLC., Tampa, FL
  2. MCS of Tampa, Tampa, FL 
  3. APG Technology, Clearwater, FL

The audio visual (A/V) system will replace the current A/V system for the Public Safety portion of the Public Safety and Traffic Management Center for the following rooms:  Emergency Operations Center (EOC), Emergency Communications Center (ECC), Manatee Sheriff’s Office (MSO), ECC Conference Room, EOC Conference Room Communications Room, Media Monitoring Room, two Training Rooms, Emergency Medical Services (EMS) Conference Room, EMS Lab, Admin Conference Room, Kitchen, and two standalone systems located at the Marine Rescue Building and the Malachite Building. The A/V system will enhance and improve situational awareness and decision-making that takes place on a daily basis and during declared emergencies/EOC activations. This install and implementation of the new A/V system will take approximately one year to accomplish.

The Agreement staff is presenting to the Commission is for an amount of $913,991.61 for the purchase and installation plus $10,909.09 for year one of maintenance and support for a not-to-exceed Agreement total of $924,900.70. The County has the option to renew the Agreement for on-going maintenance and support for an additional two years based upon a pre-negotiated fee schedule.

County Attorney Review
Not Reviewed (Utilizes exact document or procedure approved within the last 18 months)

Explanation of Other

Reviewing Attorney

Instructions to Board Records

Copies to:

Audio Visual Innovations Inc. (Steve.Benjamin@avispl.com);
Project manager (arthur.stadlin@mymanatee.org), Public Safety Department;
Buyer (johannes.pretorius@mymanatee.org), Financial Management Department-Procurement Division

Cost and Funds Source Account Number and Name
Capital Improvements Projects - 851-6049809/851-6049810 / Maintenance - Operating Expenses - General Fund

Amount and Frequency of Recurring Costs

Attachment:  19-R071028JP Agreement AV Systems.pdf