|Manatee County Government Administrative Center Commission Chambers, First Floor 9:00 a.m. - August 8, 2017|
Agenda Item #15
Agreement 17-0741WB - Emergency Medical Service (EMS) Billing
Contact and/or Presenter Information
Contact: Monica Sell, Financial Management Department, Procurement Division, x3042
Presenter: Mark Jones, Public Safety Department, Manatee County Emergency Medical Services, x1657
Authorization for the County Administrator or his designee to execute Agreement 17-0741WB for Emergency Medical Services (EMS) Billing with Ambulance Medical Billing (AMB) for one (1) year from the date of execution.
Manatee County Code of Laws
The purpose of this Request for Proposal (RFP) was to solicit proposals from qualified firms for the billing, processing, and collection of Emergency Medical Services (EMS) fees. The selected firm will provide the following services: data processing, management information reporting, electronic storage of records, electronic and paper billing and invoicing, and responding to all billing/insurance related inquiries. The contract term will be for one (1) year with an option to renew for an additional four (4) years not to exceed a total of five (5) years. All provided services shall be rendered in compliance with the Health Insurance Portability and Accountability ACT (HIPPA), Health Care Reform Act, Federal Debt Collection Practices Law, and requirements of the Office of the Inspector General (OIG).
The RFP was advertised on the Manatee County website, DemandStar, and was also provided to the Manatee County Chamber of Commerce for release to its members. A total of six (6) proposals were received:
An Evaluation Committee was formed to review the proposals. The Evaluation Committee was comprised of the following members:
The Evaluation Committee first convened on June 2, 2017, to review evaluation committee responsibilities, discuss member’s availability for future meetings, and the Florida Sunshine Law as applicable to public meetings. The Evaluation Committee then proceeded to review all six (6) proposals and shortlisted a total of two. The two short-listed firms engaged in oral presentation/interviews on June 13, 2017.
Credit Bureau Systems, Inc., dba Ambulance Medical Billing (AMB) Paducah, KY
Digitech Chappaqua, NY
Upon completion of the Evaluation Committee meeting on June 13, 2017, the Committee decided to recommend the County Administrator authorize negotiations with Credit Bureau Systems, Inc., dba Ambulance Medical Billing (AMB), Paducah, KY.
County Attorney Review
Not Reviewed (No apparent legal issues)
Explanation of Other
Instructions to Board Records
Original to Board Records.
Copies of Agreement to:
Ambulance Medical Billing (AMB) - Laurent Root (email@example.com)
Mark Jones (firstname.lastname@example.org), Public Safety Department
Monica Sell (email@example.com), Financial Management Department
Cost and Funds Source Account Number and Name
Cost is three point nine percent (3.9%) of net collections made on County's accounts receivable.
Amount and Frequency of Recurring Costs
Attachment: 17-0741WB Emergency Medical Services Agreement.pdf
Attachment: Department Recommendation.pdf