Bradenton Area Convention Center One Haben Boulevard, Palmetto - Longboat Key Room 9:00 a.m. - August 11, 2020
August 11, 2020 - Regular Meeting
Agenda Item #10

Approval of Children's Services Advisory Board FY20/21 Investment Recommendations


Contact and/or Presenter Information

Cheri Coryea, County Administrator, ext. 3468

Action Requested
Approval of the Children's Services Advisory Board FY20/21 Investment Recommendations.

Enabling/Regulating Authority
Manatee County Code 2-2-251 through 2-5-259
Resolution R-90-169
Ordinances 91-42, 94-28, 97-30, 99-30

Background Discussion
  • The Children's Services Advisory Board reviewed and rated 54 children's services program proposals requesting a total of $14,010,889, which exceeded available funds.. On June 17, 2020, the Advisory Board arrived at their recommendations for investment of the Children's Services Dedicated Millage. The Advisory Board's recommendations from that date are as follows for the allocation of the available budget of $12,100,644 for children's services, which included investing $8,340,745 for programs meeting a priority, $174,385 for special projects, and $3,585,514 for general programs outside the priorities, leaving a general program reserve of $1,438,717.  The CSAB chose not to use reserves to fund programs as it is likely it will be needed for emergency funding requests due to COVID-19.  In addition, the property taxes collected for next year are expected to be lower, leaving less funding available for funding the ongoing programs.
  • The Advisory Board's recommendations were decided considering multiple factors, including identified priorities, program proposals, and contract compliance. In keeping with the Results First philosophy, this year the board continued the transition from that of a funder to an investor. Recommendations were made to invest in the desired level of results nonprofits and government agencies have committed to achieve, especially in the established priority areas, and demonstrated high probability of success through best practice or evidence of recent achievement.
  • During the Advisory Board's deliberations on June 17, 2020, and meetings held virtually throughout May, investments were discussed, and the recommendations were as follows:
    • Programs Meeting a Priority Area:  Of the 54 requests for funding submitted, 28 were considered under a priority category.  These consisted of 27 previously funded programs and one new request. All but one previously funded program was recommended  to receive level or increased funding depending on the reason for the requested increase, the cost, and availability of funds.  The new program was recommended, despite a low score, due to the opportunity to meet a high community need for children in Title I areas of the county to attain grade level reading.

After the funds had been exhausted, the unfunded program (The School District of Manatee County- Alternative To Out of School Suspension) had a motion and second for funding through use of some of the money set aside for reserves. After a Board conversation that reiterated the very low score, that there are no long-term results measured, and the realization that virtual classes may be good alternative to on-site programming for the students, the motion failed.

The total requested for those under a priority category was $9,811,337, and recommendations total $8,340,745.

Programs meeting a priority area are required to measure and report on one of the following results:

    • Families formed by adoption are stable and supported;
    • Children in foster care gain a permanent, stable, and nurturing home within 12 months of entering care;
    • Children remain in their homes free of abuse and neglect and do not re-enter foster care;
    • Children demonstrate age-appropriate social and behavioral well-being; or
    • Funders, systems, policies and practice align to ensure that our children (birth-3rd grade)
      read on grade level by the end of 3rd grade.
    • Special Initiative Programs:  Of the 54 requests for funding submitted, 3 were considered under special initiatives.  These programs have been funded in the past and consist of the following:  Child Welfare Policy Coordinator (formerly known as System Advocate), which is a position equally funded by Sarasota County Government and Manatee County Government to watch over the child welfare system and report to both counties and the CSAB when issues arise within that system; Feeding Empty Little Tummies, which provides weekend meals for children identified by the school district as homeless or at risk of homelessness; and Emergency Food and Baby Baskets, which provides food for families in need and baby baskets consisting of formula or baby food and diapers.

The total requested, and the recommendations, for the special initiative programs was $174,385.

    • Other Programs Considered:  The remaining 23 requests for investment consisted of programs measuring results for children and/or families that meet needs in the community but did not fall under the priorities set by the CSAB.  These consisted of 19 previously funded programs and 4 new requests.  Of the 19 previously funded programs, all were recommended  to receive level or increased funding depending on the reason for the requested increase, the cost, and the availability of funds. Two of the four new programs were funded based on the need for services to children with disabilities and availability of funds.  Two were not recommended for funding due to some concerns about usage of the funding, duplication of services, and possible supplanting.

The total requested for the other programs considered was $4,025,167, and recommendations total $3,585,514.

County Attorney Review
Not Reviewed (No apparent legal issues)

Explanation of Other

Reviewing Attorney

Instructions to Board Records
Notify Susan Ford (susan.ford@mymanatee.org) of action taken.

Cost and Funds Source Account Number and Name
Children's Services Dedicated Millage 104.0015002

Amount and Frequency of Recurring Costs

Attachment:  Memo - FY20-21 Children's Services Funding Recommendations.pdf
Attachment:  FY2020-2021 Children's Services Recommendations Chart - June 17 2020.pdf
Attachment:  CSAB Meeting Minutes 061720.pdf
Attachment:  2020 CSAB Membership List eff March 10 2020 w term dates.pdf
Attachment:  MC Code Of Ordinances Article IX - Childrens Services.pdf