Manatee County Government Administrative Center Commission Chambers, First Floor 9:00 a.m. - April 4, 2017
April 4, 2017 - Regular Meeting
Agenda Item #26

Agreement 16-2334CD, Utilities Engineer Of Record Services


Contact and/or Presenter Information

Presenter: Mike Gore, Director, Utilities Department, Ext. 5323

Contact: Greg Davis, Contract Negotiator, Financial Management, Procurement Division, Ext. 3037

Action Requested

Authorize the County Administrator or his designee to execute the Agreement for Utilities Engineer of Record Services on an as needed basis with Carollo Engineers, Inc., Sarasota, Florida.

Enabling/Regulating Authority

Manatee County Code of Laws

Background Discussion

The Consultant shall perform as the County's Professional Engineer of Record for Utilities Department. As the Engineer of Record, the Consultant will be expected to conduct studies and prepare reports regarding maintenance and operation of existing facilities, systems and connections, perform rate studies, and provide technical assistance on all utility operational, technical, engineering, and financial issues. Issues include, but are not limited to: bond refinancing, grant funding and rewrite, loans and bond issues related to utility systems, and preparation of an annual report in accordance with requirements of the bonds.

RFP16-2334CD, Utilities Engineer of Record Services, was advertised on the Manatee County website, DemandStar, and was also provided to the Manatee County Chamber of Commerce for release to its members. One (1) proposal was received from Carollo Engineers, Inc., Sarasota, FL.

The Evaluation Committee convened to discuss the sole proposal received and to review evaluation committee requirements.  The Evaluation Committee discussed the efforts made by the Procurement Division to obtain multiple responses which included extending the proposal due date and contacting various engineering firms who had downloaded the RFP document and/or asked questions during the clarification period of the RFP to inquire about their interest in providing a response to this RFP. The majority of the firms contacted expressed interest in providing design work only through the Utility Architectural/Engineering Services agreements, electing not to provide a proposal in response to this RFP because of concerns of not possessing enough knowledge of our system to compete for the Engineer of Record Services Agreement. In addition, the evaluation committee discussed the proposal based on the stated requirements in the RFP, and concluded to continue the acquisition process and make a recommendation to the County Administrator to engage in negotiations.

Carollo Engineers, Inc., Sarasota, FL has performed in the capacity of Utilities Engineer of Record Services provider for the past five (5) years. Carollo Engineers, Inc., has demonstrated success providing the Engineer of Record services for Manatee County during the past five (5) years and also has a lengthy history of successfully performing the required duties of an Engineer of Record for the City of Punta Gorda, Orange County, Palm Beach County, Lee County, and Bond Engineer (EOR) Hillsborough County.

The team has in-house expertise in all elements required of an Engineer of Record with the exception of dam design and inspection but proposed a sub-consultant with experience in this area that is acceptable to the County. Carollo also employs staff recognized in the State for their experience in working closely with other entities in the preparation for the issuance of Utility Bonds as well as the annual recertification of the facilities and other bond covenants.  Carollo has proven it possesses extensive community knowledge of Manatee and Sarasota Counties where all of the primary team members reside.

County Attorney Review
Not Reviewed (No apparent legal issues)

Explanation of Other

Reviewing Attorney

Instructions to Board Records

Original Agreement to Board of Records.

Copy to: Carollo Engineering, Inc., 401 North Cattleman Road, Suite 306 Sarasota, FL 34232.

Email copies to:

Carollo Engineering, Inc., Attn: Robert Cushing at rcushing@carollo.com

Utilities Department, Attn: Jeff Goodwin at jeff.goodwin@mymanatee.org

Procurement Division, Attn: Greg Davis at gregory.davis@mymanatee.org

Cost and Funds Source Account Number and Name
Utilities Rates

Amount and Frequency of Recurring Costs
$1,500,000.00 Estimated Annual Expenditure

Attachment:  Department Memorandum_Engineer Of Record Services_031317.pdf
Attachment:  Final_Agreement 16-2334CD_ Utilities Engineer of Record Services_14 March 2017.pdf