Manatee County Government Administrative Center Commission Chambers, First Floor 9:00 a.m. - April 12, 2016
April 12, 2016 - Regular Meeting
Agenda Item #16

Agreement 16-1310CD: Purchase of LED Sports Lighting System for Lakewood Ranch Park


Contact and/or Presenter Information

Contact: Chris Daley, Financial Management Department, Purchasing Division, Ext. 3048.

Presenters: Tom Yarger, Property Management Department, Construction Services Division, Ext 3004.

Action Requested

Award Agreement 16-1310CD, Purchase of LED Sports Lighting System for Lakewood Ranch Park, to Musco Sports Lighting, LLC, for a total cost of $327,400.00.

Authorize the County Administrator, or designee, to execute the Agreement.

Enabling/Regulating Authority

Manatee County Code of Laws

Background Discussion

This negotiated Agreement involves the purchase of a complete LED sports lighting system, to be installed by others, for two (2) soccer fields at  the Lakewood Ranch Park complex. The system shall include the Musco control link remote monitoring package and a twenty-five (25) year manufacturer’s warranty that includes labor and materials for maintenance of  the system.

The Property Management Department is requesting a non-competitive purchase for the Musco brand LED sports lighting system based upon the following:

  • The soccer fields that this lighting system will be installed on are only 115 feet from the property line of a neighboring residential community and require shielding so that the lighting systems do not directly illuminate (spill onto) those properties in excess of the limits allowed by the Land Development Code Ordinance 05-37.   The LED lighting design for the soccer fields using the Musco product will produce zero foot candles of illumination and no spill light at the property line, which is less than the .2 foot candles allowed by ordinance.
  • In December 2010 Musco's control link remote monitoring system was purchased and installed at all County athletic facilities due to its ability to seamlessly interface with the Parks and Natural Resources Department's scheduling software (Rec-Trac).  This standardized lighting control tracks actual lighting consumption per reserved field and allows for accurate billing for same of the reserved fields to the reserving athletic league
  • Musco's LED sporting lighting package  includes the necessary interfacing control link remote monitoring system described above.
The final cost of this Agreement has been negotiated by staff resulting in a 7.3% reduction to the original proposed cost as well as the addition of 15 years to the proposed base warranty of 10 years resulting in a total 25 year warranty.

County Attorney Review
Not Reviewed (No apparent legal issues)

Explanation of Other

Reviewing Attorney

Instructions to Board Records

Original to Board Records

Copy to:

Musco Sports Lighting, LLC., 100 1st Avenue West, Oskaloosa, IA 52577 (bob.decouto@musco.com)

Kathi Gentile(kathi.gentile@mymanatee.org), Tom Yarger (tom.yarger@mymanatee.org), Chris Daley (chris.daley@mymanatee.org)

Cost and Funds Source Account Number and Name
Park Impact Fees in account key 3856039918-56300/6039918-0004 (PARK:LkWdRnchSoccerFldLites15)

Amount and Frequency of Recurring Costs

Attachment:  Departmental NonCompete Request.pdf
Attachment:  16-1310CD Musco - Agreement.pdf