www.mymanatee.org
Manatee County Government Administrative Center Commission Chambers, First Floor 9:00 a.m. - October 11, 2016
REVISED October 11, 2016 - Regular Meeting
Agenda Item #22


Subject
Agreement 16-2572CD, Construction Management at Risk Services for Manatee County Health Department Medical Examiner's Office Building

Briefings
None

Contact and/or Presenter Information

Contact: Chris Daley, Buyer Manager - Financial Management Department, Purchasing Division, x3048

Presenter: Thomas Yarger, Construction Services Project Manager - Property Management Department, x3003



Action Requested

Authorization for the County Administrator or his designee to execute the Agreement 16-2572CD for Construction Management at Risk Services for Manatee County Health Department Medical Examiner's Office Building with Jon F. Swift, Inc., of Sarasota, FL, in the not-to-exceed amount of $18,464.00 for Preconstruction Services and for the development of a Guaranteed Maximum Price (GMP) and schedule for construction.



Enabling/Regulating Authority

Manatee County Code of Laws



Background Discussion

Construction Management at Risk Services for the Manatee County Health Department's proposed Medical Examiner's office building includes conducting value engineering, performing constructability and life cycle cost analyses, development and maintenance of project budget, and scheduling all other work necessary to reach final design and enter into an agreement to construct with a bonded Guaranteed Maximum Price (GMP) for the project. The Preconstruction Services have been negotiated at a not-to-exceed amount of $18,464.00. Within one hundred twenty (120) days, the Construction Manager shall subsequently establish a Guaranteed Maximum Price which will be brought back to the Board of County Commissioners for approval as an amendment to this Agreement. These services were secured through a competitive procurement process, specifically a Request for Proposal.

The Manatee County Health Department proposes to remodel the existing Natural Resources Department (NRD) building located in Bradenton, Florida, which is approximately 12,000 square feet, to house the Medical Examiner's office and utilize a space on the second floor for the Emergency Medical Services (EMS).

The purpose of the Request for Proposal (RFP) was to obtain, from qualified firms, their experience and qualifications to provide Construction Management at Risk services for the proposed remodel of the old NRD building to the proposed Manatee County Health Department Medical Examiner's Office Building, including space for EMS personnel. 

The RFP was advertised on the Manatee County website, DemandStar, and was also provided to the Manatee County Chamber of Commerce for release to its members.  Six (6) proposals were received from:

A.D. Morgan Corporation, Bradenton, FL
Core Construction, Bradenton, FL
Halfacre Construction, Sarasota, FL
Jon F. Swift, Inc., Sarasota, FL
Manasota Commercial Construction Company, Bradenton, FL
Willis A. Smith Construction, Inc., Sarasota, FL

An Evaluation Committee was formed to review the proposals and provide negotiation recommendations to the County Administrator. The Evaluation Committee was comprised of the following members:

Michael DiPinto - Project Manager, Property Management Department
Jeff Camden - Construction Review Inspections Manager, Building and Development Services Department
Chris Daley - Contracts Negotiator, Financial Management Department (Chairperson)

The Evaluation Committee convened on September 6, 2016, for the discussion of the proposals and a review of evaluation committee requirements.  Discussions also included members' availability for future meetings, the Sunshine Laws as applicable to public meetings, and the selection process pursuant to Florida Statute 287.055.

During this meeting, the Evaluation Committee determined that the following proposers would provide an oral interview, in compliance with Florida Statute 287.055:

A.D. Morgan Corporation, Bradenton, FL
Halfacre Construction, Sarasota, FL
Jon F. Swift, Inc., Sarasota, FL
Willis A. Smith Construction, Inc. Sarasota, FL

The Evaluation Committee convened on September 14, 2016, to provide for the Oral Interview from each firm to demonstrate their full understanding of the project and to the following inquiries:

  • Brief introduction of the proposing company and key personnel assigned to the project
  • Capability: to include stakeholder’s communication process, change management process, risk monitoring and mitigation, quality assurance, and OSHA ratings.
  • Experience: to include knowledge of proposed site, explanation of project approach, any unforeseen issues, value engineering expertise, LEED certification, and typical Construction Management fee by percentage for a project of this size.
  • Adequacy of Personnel: to include whether they intended to self-perform any construction activities, and typical personnel cost by percentage for a project this size.

Immediately following the oral interviews the Evaluation Committee deliberated the offers based on the stated requirements in the RFP, continuing the acquisition process and determining a recommendation to the County Administrator.

Jon F. Swift, Inc., Sarasota, FL - The firm demonstrated exceptional qualifications in their proposal. Located in Sarasota, FL, Jon F. Swift has extensive Construction Management at Risk experience with Sarasota County School Board and State College of Florida (formerly known as Manatee Community College). They presented a comprehensive project approach emphasizing their experience with building remodels of this size and larger that were in close proximity to occupied facilities along with their value engineering approach. The firm also has a recently completed and current LEED Silver project for the Sarasota County School Board, which included extensive HVAC renovation and commissioning of the building’s energy systems. This, coupled with the experience of the key personnel involved with this project, all of whom reside in Manatee County, including a public relations person and a refrigeration expert who specializes in cold storage components utilized in a Medical Examiner’s facility, helped the Evaluation Committee determine that Jon F. Swift be recommended for award consideration.

A.D. Morgan Corporation, Bradenton, FL - This firm demonstrated a very strong project approach and qualifications in their proposal. The firm is currently providing Construction Management at Risk Services to Manatee County for the Tax Collector Annex Building. Using the evaluation criteria of volume of work previously awarded by the County, pursuant to Florida Statutes 287.055(4)(b), this firm was consequently not chosen for this project.

Halfacre Construction, Sarasota, FL - This firm demonstrated a very strong project approach and qualifications in their proposal. The firm is currently providing Construction Management at Risk Services to Manatee County for the Manatee County Sheriff’s Office Warehouse/ Freezer Building. Using the evaluation criteria of volume of work previously awarded by the County, pursuant to Florida Statutes 287.055(4)(b), this firm was consequently not chosen for this project.

Willis A. Smith Construction, Inc., Sarasota, FL - This firm voluntarily withdrew from consideration prior to Oral presentations.

These remaining respondents, although seemingly qualified, were not selected based on a comparison of capabilities of the selected firms:

Core Construction, Bradenton, FL
Manasota Commercial Construction Company, Bradenton, FL

The Agreement will be managed by the Property Management Department.



County Attorney Review
Not Reviewed (Utilizes exact document or procedure approved within the last 18 months)

Explanation of Other


Reviewing Attorney
N/A

Instructions to Board Records

Original to Board Records.

Copies of Agreement to:
Jon F. Swift, Inc., 2221 8th Street, Sarasota, FL, 34237 (ross@jonfswiftinc.com)
Tom Yarger (tom.yarger@mymanatee.org), Property Management Department
Chris Daley (chris.daley@mymanatee.org), Financial Management Department-Purchasing Division



Cost and Funds Source Account Number and Name
$18,464.00 / 3986071902- Medical Examiner Office & 3986071903- EMS District Chief Office

Amount and Frequency of Recurring Costs
N/A


Attachment:  16-2572CD Jon Swift Agreement.pdf
Attachment:  16-2572CD Departmental Memo.pdf