www.mymanatee.org
Manatee County Government Administrative Center Commission Chambers, First Floor 9:00 a.m. - January 28, 2014
REVISED January 28, 2014 - Regular Meeting
Agenda Item #41


Subject
Coquina Beach Nourishment Project

Briefings
None

Contact and/or Presenter Information

Charlie Hunsicker, Director, Parks and Natural Resources
x6001
charlie.hunsicker@mymanatee.org



Action Requested

Award Contract 14-0640MW, Coquina Beach Nourishment Project, to Great Lakes Dredge and Dock Company, LLC, of Oak Brook, Illinois, in the amount of $4,947,304.50 with seventy-five (75) days for completion of the work; authorize the County Administrator or designee to execute the contract and accept and date the Performance and Payment Bonds; and approve Budget Amendment B-14-037 amending the Annual Budget for Manatee County, Florida, for Fiscal Year 2014.



Enabling/Regulating Authority

The Manatee County Code of Laws, Section 2-26



Background Discussion
  • Coquina Beach requires renourishment and plans for this work has been anticipated in the County Capital Improvement Plan.  In addition, state and federal governments also contribute  to funding this nourishment work.  Currently, the Army Corps of Engineers  is finalizing a separate beach renourishment project encompassing the beaches of Holmes Beach and Bradenton Beach which will transition to the proposed State and County funded project in the vicinity of the three Cortez groin structures.  This federal government project creates a unique opportunity benefiting Manatee County taxpayers through the avoidance of millions of dollars of mobilization costs since the contractor, its crews and equipment in the employ of the Army Corps of Engineers will be already in place and on the northern border of the Coquina Beach project at the completion of the Army Corps project.
  • On December 3, 2013, the Board of County Commissioners adopted Ordinance 13-47, amending   Section 2-26-40 of the Manatee County Code to provide authority for the Board of County Commissioners to waive competitive solicitation in certain circumstances; and adopted Resolution 13-215, granting a waiver of competitive solicitation for the procurement of a beach renourishment project (Coquina Beach).  Manatee County along with its coastal engineer, engaged in direct negotiation with Great Lakes Dock and Dredge LLC for provision of beach nourishment for Coquina Beach beginning at a location on the beach between 11th and 12th Street South in the City of Bradenton Beach and terminating on the beach at Longboat Pass.
  • The proposed contract is attached for review by the Board of County Commissioners noting at time of agenda preparation there remains a few terms and conditions to be finalized between the parties. Nonetheless the majority of salient points providing for the project in the public interest and at a competitive price have been agreed to between the parties.  Negotiations with the Company by the Purchasing Official with guidance from the Department of Parks and Natural Resources, the County Attorneys Office and Coastal Planning Engineering, the County’s beach renourishment consulting engineer, continues.  In the event all issues are resolved, the final contract will be presented for approval on Tuesday, January 28, 2014.
  • The contract calls for completion of work over a maximum period of time of 75 days from the notice to proceed at a cost of $4,947,304.50.  State grant funding to reimburse 50% of the project cost has been prioritized by Florida Department of Environmental Protection in its’ recommendation to the 2014 Florida Legislature.  If previous history proves correct and the Florida Legislature provides for an annual appropriation for the project of nourished beaches for Florida, it is highly likely that the Coquina Beach project will be included in the State appropriation on the strength of the project’s second place ranking among approximately 47 projects submitted to the Legislature for consideration.  In addition, the County has submitted documentation to receive FEMA funding for losses incurred during Tropical Storm Debby with an anticipated $660,000 grant provided for reimbursement with submittal of all complete documentation.  In the event that both the State and FEMA grants are ultimately awarded and made available for reimbursement, Manatee County’s net cost share will be approximately $2,153,652.25.  Funding for the County’s cost share comes from the dedicated penny of the Tourist Development Council funds.
  • The cost breakdown of the $4,947,304.50 contract for services provided by the Company and agreed to by the County is as follows:

A. Mobilization and Demobilization                  $630,000.00
B. Beach Fill Placement                              $4,253,500.00
C. Beach Tiling                                             $14,605.50
D. Remediation of Non-Compliant
         Material                                              $13,000.00
E. Screening of Unacceptable
          Material                                              $2,040.50
F. Removal of Unacceptable
          Screening Material                              $11,262.50
G. Turbidity Monitoring                                   $22,896.00 
    
       TOTAL CONTRACT PRICE (A-G)      $4,947,304.50
                                                                  _____________

F. Dredge Standby Rate Per Hour $6,831.00 (if necessary)

As listed above, mobilization cost to the County is identified at $630,000, due in part to the pre-positioning of the dredge, many miles of dredge pipe and heavy equipment for the Army Corps project.  To complete the Coquina Beach project, the dredge contractor will need to mobilize a large additional floating booster pump to carry the sand and water mixture several additional miles from the dredge to the Coquina Beach project site along with mobilizing additional dredge piping for the project.  An examination of recent awarded projects along Florida's coast finds that mobilization costs when all equipment must be mobilized range between 4 and 9 million dollars.  The savings of mobilization costs apparent in this contract proposal represents a direct savings to the County afforded by direct negotiation with the Army Corps contractor already in place for the renourishment project for Holmes Beach and Bradenton Beach.

  • Budget Resolution B-14-037 is being requested to be approved to put additional funds from TDC beach fund reserves into the project budget.


County Attorney Review
Formal Written Review (Opinion memo must be attached)

Explanation of Other


Reviewing Attorney
Eschenfelder

Instructions to Board Records

Executed original contract and exhibits go to Great Lakes Dock and Dredge, LLC, 2122 York Road, Oak Brook, Illinois 60523

Send copy of approved agenda item to Kay Rogers (x6043) Parks and Natural Resources Department, kay.rogers@mymanatee.org; Melissa Wendel, Purchasing Official, Financial Management, Purchasing Division, melissa.wendel@mymanatee.org; and  Finance Department of the Clerk of Circuit Court.



Cost and Funds Source Account Number and Name
312-0990002 Beach Erosion Control Fund

Amount and Frequency of Recurring Costs
$4,947,304.50 one time


Attachment:  Resolution B-14-037.pdf
Attachment:  01-28-14 BCC Agenda Attachment.pdf
Attachment:  CBI Letter of Recommendation.pdf
Attachment:  Mr. Hunsicker's Letter of Recommendation.pdf
Attachment:  RLS 13-304 - Coquina Beach Renourishment Agreement.pdf