www.mymanatee.org
Manatee County Government Administrative Center Commission Chambers, First Floor 9:00 a.m. - February 7, 2017
REVISED February 7, 2017 - Regular Meeting
Agenda Item #21


Subject
Amendment No. 9 to Agreement 11-1071DW for Professional Website Management, Maintenance, and Services

Briefings
None

Contact and/or Presenter Information
Contact: Jacob Erickson, Contracts Negotiator - Financial Management Department, Procurement Division, x3053

Presenter: Elliott Falcione, Director - Bradenton Area Convention and Visitors Bureau, 941-729-9177

Action Requested
Authorization for the County Administrator, or his designee, to execute Amendment No. 9 to Agreement 11-1071DW with MMGY Global, LLC, Orlando, Florida, to extend the contract term commencing February 1, 2017, through September 30, 2017, for website management services for the Bradenton Area Convention and Visitors Bureau (BACVB) for a not-to-exceed amount of $98,300.00.

Enabling/Regulating Authority
Manatee County Code of Laws

Background Discussion

Amendment No. 9 extends the duration of the agreement beginning on February 1, 2017, and ending September 30, 2017, or until the launch of the new website at which time services can conclude with sixty (60) days written notice. The purpose of Amendment No. 9 is to transition the services to a new vendor selected through the current Request for Proposal 16-1444EC - Professional Website Development, Management, Editorial, and Maintenance Services for the Bradenton Area Convention and Visitors Bureau.

Procurement History

The website (www.bradentongulfislands.com) is a valuable part of the BACVB organization with 87% of the County's prospective tourists booking online. On May 31, 2012, the County entered into an Agreement with MMGY to provide website management services for the design and building of a new website for the BACVB in the amount of $254,500.00 for the first year of the Agreement.

After the initial term, BACVB chose to continue its contract with MMGY for the upkeep of the website and enhancements such as: design of new functionalities for web visitors to explore area attractions, lodging, restaurants, and meeting places; content creation and management in building audience through social media forum sites and blogs, as well as testimonials and web articles.

The following Amendments were executed for the above services for an accumulated total of $1,116,343.19:

  • Amendment No. 1 provided for additional services in the amount of $27,500.00.
  • Amendment No. 2 extended the agreement for one year in the amount of $191,163.01.
  • Amendment No. 3 added services in the amount of $20,000.00.
  • Amendment No. 4 extended the agreement for an additional one year in the amount of $307,299.01.
  • Amendment No. 5 reduced the service requirements by $8,300.00.
  • Amendment No. 6 reduced the service requirements by $13,200.00.
  • Amendment No. 7 extended the agreement for an additional year in the amount of $250,699.01.
  • Amendment No. 8 extended the agreement for an additional eight (8) months in the amount of $98,300.00.


County Attorney Review
Not Reviewed (No apparent legal issues)

Explanation of Other


Reviewing Attorney
N/A

Instructions to Board Records
Amendment No. 9 to Board Records.  Email copy to:

MMGY Global, LLC, Attn: Tara Yantis (tyantis@mmgyglobal.com)

BACVB, Attn: Eva Galler (eva.galler@bacvb.com)

Procurement, Attn: Jacob Erickson (jacob.erickson@mymanatee.org)

Cost and Funds Source Account Number and Name
$98,300.00 / 1030002200-534000 CVB-Marketing-Other Contractual Services

Amount and Frequency of Recurring Costs
N/A


Attachment:  Amendment No. 9 - MMGY Global - Department Memo.pdf
Attachment:  Amendment No. 9 - MMGY Global.pdf