www.mymanatee.org
Manatee County Government Administrative Center Commission Chambers, First Floor 9:00 a.m. - August 9, 2016
REVISED August 9, 2016 - Regular Meeting
Agenda Item #11


Subject
Change Order No. 5 to Agreement 14-1933CD, Cortez Groins Removal and Replacement Project

Briefings
None

Contact and/or Presenter Information

Contact: Chris Daley, Financial Management Department, Purchasing Division, Ext. 3048

Presenter: Charlie Hunsicker, Director, Parks and Natural Resources Department, Ext. 6001



Action Requested

Authorize the County Administrator or his designee to execute Change Order 5 to Agreement 14-1933CD: Cortez Groins Removal and Replacement Project with Cayo, LLC, Fort Worth, TX, increasing the contract sum by $1,386,598.75 from $4,864,049.95 to $6,250,648.70 and adding an additional 76 calendar days to the construction schedule.



Enabling/Regulating Authority

Manatee County Code of Laws



Background Discussion

At its meeting on December 16, 2014, the Board of County Commissioners executed Agreement 14-1933CD with Cayo, LLC, in the amount of $4,412,415.00 based on a completion time of 285 calendar days for the Cortez Groins Removal and Replacement Project.

On July 10, 2015, Administrative Contract Adjustment 1 to the Agreement was executed providing for 30 calendar days for additional pile driving at no added cost to the Agreement.

On September 17, 2015, Administrative Contract Adjustment 2 to the Agreement was executed providing for an additional 12 calendar days due to abnormal weather conditions.

At its meeting on December 1, 2015, the Board of County Commissioners executed Change Order 1 providing for an additional $451,634.95 to the Agreement for the widening of the central and south permeable adjustable groins, additional pile lengths for the north and central groins as a result of differing subsurface site conditions, and demolition for the last spans on the north and central groins that were not included in the contract documents. No additional contract time was considered.

On January 25, 2016, Administrative Contract Adjustment 3 to the Agreement was executed providing for 15 calendar days due to weather conditions and to cover a portion of the work associated with Change Order 1.

At its meeting on February 9, 2016, the Board of County Commissioners executed Change Order 2 providing for 53 calendar days for the remainder of the work associated with Change Order 1 at no additional cost to the Agreement.

At its meeting on April 26, 2016, the Board of County Commissioners executed Change Order 3 providing for 45 calendar days with no additional cost to the Agreement, as follows: 15 days due to weather conditions in January and February and 30 days for work related to work directives on the central and south groins that were a result of unforeseen soil conditions.

At its meeting on May 24, 2016, the Board of County Commissioners executed Change Order 4 providing for an additional 47 calendar days to complete work directives on the central and south groins that were a result of unforeseen soil conditions that required physical and design changes to maintain the structure design. The changes in work were critical path items that depended on the long lead time and arrival of materials, with the understanding that a future change order would be forthcoming to revise the Agreement total resulting from the changes in the work.

Change Order 5 provides for an additional $1,386,598.75 and adds 76 calendar days to the construction schedule to complete the work directives on the central and south groins that were a result of unforeseen site conditions. The cost includes work to correct the settlement adjustment of spans 28-31 of the central groin, a unit price adjustment for additional pile installed on the central and south groins beyond what was approved in Change Order 1, compensation for additional demolition to the north groin beyond what was included in the contract documents, and work needed to be performed to correct the settlement adjustment of spans 26-27 of the central groin after Tropical Storm Collin.



County Attorney Review
Not Reviewed (No apparent legal issues)

Explanation of Other


Reviewing Attorney
N/A

Instructions to Board Records

Original to Board Records

Copies to:

Cayo, LLC, 1400 Everman Parkway-Suite 127, Fort Worth, TX 76140 (bdd@cayo.us)
Jayne Roberts (jayne.roberts@mymanatee.org), Parks and Natural Resources Department;
Towanda Brinson (towanda.brinson@manateeclerk.com), Accounts Payable Finance Department;
Chris Daley (chris.daley@mymanatee.org), Purchasing Division



Cost and Funds Source Account Number and Name
Beach Erosion Control Funding-3126029601-534000/6029601-0004, Beach Groin Cortez Replacement

Amount and Frequency of Recurring Costs
N/A


Attachment:  14-1933CD Cayo LLC Contract.CO#5.pdf