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Manatee County Government Administrative Center Commission Chambers, First Floor 9:00 a.m. - October 7, 2014
October 7, 2014 - Regular Meeting
Agenda Item #12


Subject
Mirror Lake Lift Station Failure

Briefings
None

Contact and/or Presenter Information
Raymond Carter, ext. 3782


Action Requested
Motion to approve payment for remediation, restoration and miscellaneous expenses relating to a sewage back up affecting 8 units at Mirror Lake Condominium, in an amount not to exceed $187,000, with monies from Manatee County's general liability self insurance fund.

Enabling/Regulating Authority
Ordinance 08-49, Self Insurance.


Background Discussion

On Saturday August 2, 2014, Utilities staff was notified of a failure at Mirror Lake lift station, RTU 107. Mirror Lake Condominium is located at 3795 59th Avenue West. 

Specifically, at approximately 5:00 PM, the Lift Stations on-call supervisor Earl Wilson received notice from Sewer Collections that the lift station was not functioning, and that some condominiums were backing up with raw sewage. After bringing the lift station back online, staff began to investigate the extent of the damage to the four units they could gain entry into. Unfortunately, these 4 units had extensive amounts of raw sewage which overflowed into each unit.

It was later determined that two buildings, H & J, sustained sewage backups, and that potentially eight total units may be affected. Utilities staff then notified Ray Carter, Risk Manager, of the situation who then advised staff to continue investigating the extent of the damage. Eventually, with the assistance of Mirror Lake maintenance personnel and members of the homeowners association (HOA), a total of eight units were identified as having sustained damage. Efforts were quickly made by homeowners, and the HOA, for emergency contractors Accutech and Serve-Pro to respond Saturday evening.

On Monday August 4, 2014, Utilities personnel determined that on the evening of Friday August 1, 2014, lightning had struck the lift station. Further it was determined that the Radio Interface Module (RIM) was undamaged, so it continued to transmit that there was no ‘status change’ which indicates that the station was normal. However, unbeknownst to staff, the strike had destroyed key components of the lift station, so from approximately 9:00 PM Friday until late Saturday afternoon, raw sewage from Mirror Lake was backing up into their collection system for 26 buildings each with 8 units; four upstairs and four downstairs. The two buildings affected, H & J, are built at the lowest elevation within the complex, so when the collection system became full, the sewage flowed back into the downstairs units of these buildings until the lift station came back online.

The total cost for this claim is approximately $187,000 which includes remediation, restoration and other associated costs to the homeowners and/or renters.



County Attorney Review
Not Reviewed (No apparent legal issues)

Explanation of Other


Reviewing Attorney
N/A

Instructions to Board Records
None

Cost and Funds Source Account Number and Name
$187,000 Fund 5050001500-549102 Risk Management-General Liability

Amount and Frequency of Recurring Costs
Multiple Payments not to exceed $187,000


Attachment:  Claim Abstract Sept 29 2014.pdf