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Manatee County Government Administrative Center Commission Chambers, First Floor 9:00 a.m. - October 6, 2015
October 6, 2015 - Regular Meeting
Agenda Item #23


Subject
Agreement 15-0020JE, Construction Management at Risk Services for Robinson Preserve Phase 1 Restoration

Briefings
None

Contact and/or Presenter Information
Contact:
Jacob Erickson, Contracts Negotiator – Financial Management Department, Purchasing Division, x3053

Presenters:
Thomas Yarger, Construction Services Project Manager – Property Management Department, x3003
Charlie Hunsicker, Director – Parks and Natural Resources, x6001

Action Requested
Authorization for the County Administrator or his designee to execute the Agreement for Construction Management at Risk Services for Robinson Preserve Phase 1 Restoration with Willis A. Smith Construction, Inc., of Sarasota, Florida, in the not-to-exceed amount of $29,848.00 for Preconstruction Services and for the development of a Guaranteed Maximum Price (GMP) and schedule for construction.

Enabling/Regulating Authority
Manatee County Code of Laws

Background Discussion

Construction Management at Risk Services for Manatee County’s proposed Robinson Preserve Phase 1 Restoration includes conducting value engineering, performing constructability and life cycle cost analyses, development and maintenance of project budget, and scheduling all other work necessary to reach final design and enter into an agreement to construct with a bonded Guaranteed Maximum Price (GMP) for the project. The Preconstruction Services have been negotiated at a not-to-exceed amount of $29,848.00. Within ninety (90) days, the Construction Manager shall subsequently establish a Guaranteed Maximum Price, which will be brought back to the Board of County Commissioners for approval as an amendment to this Agreement. These services were secured through a competitive procurement process, specifically a Request for Proposal.

The purpose of the Request for Proposal (RFP) was to obtain, from qualified firms, their experience and qualifications to provide Construction Management at Risk services for the proposed Robinson Preserve Phase 1 Restoration. The proposed Phase 1 horizontal improvements will include restoring approximately six (6) acres of an existing 487 acre site, as well as environmental and civil engineering, and landscaping work. Vertical improvements will include the construction of two (2) elevated buildings including an environmental education center and a restroom and shall be inclusive of all related utilities and infrastructure, parking, and stormwater work.

The RFP was advertised on the Manatee County website, Demandstar, and also provided to the Manatee County Chamber of Commerce for release to its members. Nine (9) proposals were received and included:

  • The A.D. Morgan Corporation, Tampa, FL
  • CORE Construction Services of Florida, LLC, Sarasota, FL
  • Halfacre Construction Company, Sarasota, FL
  • Jon F. Swift, Inc., Sarasota, FL
  • McIntyre Elwell & Strammer General Contractors, Inc., Sarasota, FL
  • NDC Construction Company, Bradenton, FL
  • P.J. Hayes, Inc., dba Tandem Construction, Sarasota, FL
  • Wharton-Smith, Inc., Sanford, FL
  • Willis A. Smith Construction, Inc., Sarasota, FL

An Evaluation Committee was formed to review the proposals and provide negotiation recommendations to the County Administrator. The Evaluation Committee was comprised of the following members:

  • Charlie Bishop – Director, Property Management Department
  • Charlie Hunsicker – Director, Parks and Natural Resources Department
  • Jacob Erickson – Contracts Negotiator, Financial Management Department
  • Non-Voting Advisory Staff: Thomas Yarger – Construction Services Project Manager, Property Management Department, and Alan Meronek – Facilities Project Manager, Property Management Department

At the initial Evaluation Committee meeting it was determined that all nine (9) proposers provide oral presentations. Subsequent to the oral presentations, the Evaluation Committee discussed the strengths of each firm and the value that each may potentially bring to the project. The recommendation was for Willis A. Smith Construction, Inc., Sarasota, FL, to provide the services required by the RFP.

Willis A. Smith Construction, Inc., the top-ranked firm, demonstrated exceptional qualifications in their proposal. Located in Sarasota, Willis A. Smith Construction provides comprehensive Construction Management at Risk services and has the necessary experience to complete projects such as the Robinson Preserve Phase 1 Restoration. Willis A. Smith Construction exemplified a strong hands-on project approach coupled with enthusiasm when discussing the aforementioned approach. Willis A. Smith Construction also presented a substantial and diverse project portfolio consisting of multiple past Construction Management at Risk projects and also presented direct experience in elevated timber structures, such as The Center for Building Hope – Leanna’s Way. These key factors, combined with their previous Construction Management at Risk services with Manatee County, made Willis A. Smith Construction, Inc., an exceptionally qualified proposer.

The A.D. Morgan Corporation, Tampa, FL – The firm demonstrated strong qualifications in their proposal. Headquartered in Tampa with a local office in Bradenton, FL, A.D. Morgan Corporation provides Construction Management at Risk services for public projects. Some of A.D. Morgan Corporation’s strengths included the experience of their key personnel and subcontractor, Nature Bridges. A.D. Morgan Corporation utilizes a top-down project approach while maintaining the environmental integrity of the site. A.D. Morgan acts in an oversight capacity for their Construction Management at Risk projects with heavy reliance on Nature Bridges to bring the project to fruition.

Halfacre Construction Company, Sarasota, FL – The firm demonstrated strong qualifications in their proposal. Located in Sarasota, FL, Halfacre has previous experience with Manatee County on other projects including the construction of the G.T. Bray Recreation Center. They presented a strong project approach emphasizing the proactive identification of potential issues that could increase costs. Review by the Evaluation Committee deemed Halfacre to possess Construction Management at Risk experience; however, they lacked experience in elevated timber structures.

The Evaluation Committee concluded that Willis A. Smith Construction, Inc., is a seasoned and cohesive group of building construction professionals with a history of providing successful construction services to a variety of clients.

The Agreement will be managed by the Property Management Department.



County Attorney Review
Not Reviewed (No apparent legal issues)

Explanation of Other


Reviewing Attorney
N/A

Instructions to Board Records
Originals to Board Records.

Copies of Agreement to:
Willis A. Smith Construction, Inc., 5001 Lakewood Ranch Boulevard North, Sarasota, FL 34240 (dsessions@willissmith.com)

Tom Yarger (tom.yarger@mymanatee.org), Property Management Department; Jacob Erickson (jacob.erickson@mymanatee.org), Financial Management Department-Purchasing Division

Cost and Funds Source Account Number and Name
$29,848.00 / 303-6085201 - Parks and Recreation Capital Project

Amount and Frequency of Recurring Costs
N/A


Attachment:  RFP 15-0020JE Department Memo.pdf
Attachment:  Agreement 15-0020JE.pdf