www.mymanatee.org
Manatee County Government Administrative Center Commission Chambers, First Floor 9:00 a.m. - October 6, 2015
October 6, 2015 - Regular Meeting
Agenda Item #24


Subject
Agreement 15-2020JE, Construction Management at Risk Services for Tax Collector Annex Building

Briefings
None

Contact and/or Presenter Information
Contact: Jacob Erickson, Contracts Negotiator – Financial Management Department, Purchasing Division, x3053

Presenter: Thomas Yarger, Construction Services Project Manager – Property Management Department, x3003

Action Requested
Authorization for the County Administrator or his designee to execute the Agreement for Construction Management at Risk Services for Tax Collector Annex Building with The A.D. Morgan Corporation of Tampa, FL in the not-to-exceed amount of $20,000.00 for Preconstruction Services and for the development of a Guaranteed Maximum Price (GMP) and schedule for construction.

Enabling/Regulating Authority
Manatee County Code of Laws

Background Discussion

Construction Management at Risk Services for Manatee County’s proposed Tax Collector Annex Building includes conducting value engineering, performing constructability and life cycle cost analyses, development and maintenance of project budget, and scheduling all other work necessary to reach final design and enter into an agreement to construct with a bonded Guaranteed Maximum Price (GMP) for the project. The Preconstruction Services have been negotiated at a not-to-exceed amount of $20,000.00. Within ninety (90) days, the Construction Manager shall subsequently establish a Guaranteed Maximum Price which will be brought back to the Board of County Commissioners for approval as an amendment to this Agreement. These services were secured through a competitive procurement process, specifically a Request for Proposal.

The purpose of the Request for Proposal (RFP) was to obtain, from qualified firms, their experience and qualifications to provide Construction Management at Risk services for the proposed Tax Collector Annex Building. The proposed new construction is for a one (1) story, 8,500 +/- square foot office building with an exterior covered area. Construction Management at Risk services include all related site work, utility work, asphalt demolition, drainage, permitting fees, landscaping, and irrigation as required by final plans and necessary to achieve building Certificate of Occupancy and final site plan approval.

The RFP was advertised on the Manatee County website, Demandstar, and also provided to the Manatee County Chamber of Commerce for release to its members. Six (6) proposals were received and included:

  • The A.D. Morgan Corporation, Tampa, FL
  • Halfacre Construction Company, Sarasota, FL
  • Jon F. Swift, Inc., Sarasota, FL
  • Manasota Commercial Construction Company, Bradenton, FL
  • McIntyre Elwell & Strammer General Contractors, Inc., Sarasota, FL
  • P.J. Hayes, Inc., dba Tandem Construction, Sarasota, FL

An Evaluation Committee was formed to review the proposals and provide negotiation recommendations to the County Administrator. The Evaluation Committee was comprised of the following members:

  • Angela Honts – Project Manager, Property Management Department
  • Carroll “CJ” Dupre – Building Services Division Manager / Building Official, Building and Development Services Department
  • Jacob Erickson – Contracts Negotiator, Financial Management Department (Chairperson)
  • Non-Voting Advisory Staff: Thomas Yarger – Construction Services Project Manager, Property Management Department, and Jedidiah Brightbill – Supervisor, Tax Collector

At the initial Evaluation Committee meeting it was determined that all six (6) proposers provide oral presentations. Subsequent to the oral presentations, the Evaluation Committee discussed the strengths of each firm and the value that each may potentially bring to the project. The recommendation was for The A.D. Morgan Corporation, Tampa, FL, to provide the services required by the RFP.

The A.D. Morgan Corporation, Tampa, FL - The firm demonstrated exceptional qualifications in their proposal. With headquarters located in Tampa and a local office in Bradenton, The A.D. Morgan Corporation provides comprehensive Construction Management at Risk services and has the necessary experience to complete projects such as the Tax Collector Annex Building. The A.D. Morgan Corporation exemplified a strong hands-on project approach enhanced by their exemplary use of technology and excellent experience in value engineering. The A.D. Morgan Corporation also presented a substantial and diverse project portfolio consisting of multiple past Construction Management at Risk projects such as the State College of Florida Continuing Contract Agreement and the Seminole City Hall Facility, and also presented direct experience in similar projects such as the Brevard County Tax Collector building. These key factors made The A.D. Morgan Corporation an exceptionally qualified proposer.

P.J. Hayes, Inc., dba Tandem Construction, Sarasota, FL – The firm demonstrated very strong qualifications in their proposal. With their corporate headquarters located in Lakewood Ranch, Tandem Construction provided a very strong project approach and understanding of the project. Utilizing technology, Tandem Construction presented the ability to provide, monitor, and mitigate risks efficiently and utilize value engineering effectively. After reviewing their previous past experience, it was determined that Tandem Construction performed a majority of their work in the private sector (specifically IMG Academy) and, therefore, was not the best fit this project. As a result, the Evaluation Committee ranked this firm second.

Halfacre Construction Company, Sarasota, FL - The firm demonstrated strong qualifications in their proposal. Located in Sarasota, FL, Halfacre has previous experience with Manatee County on other projects, including the construction of the G.T. Bray Recreation Center. They presented a strong project approach emphasizing the proactive identification of potential issues that could increase costs and their use of technology was impressive. Review by the Evaluation Committee deemed Halfacre to possess Construction Management at Risk experience; however, their past project experiences and value engineering technique were not specific to this type of project. As a result, the Evaluation Committee ranked this firm third.

Manasota Commercial Construction Company, Bradenton, FL - The firm demonstrated acceptable qualifications in their proposal. Located in Bradenton, FL, Manasota Commercial Construction Company has served the Manatee County area for the past 28 years. With a strong safety approach, the firm demonstrated their ability to evaluate risk appropriately and took other mitigation factors into consideration. Upon further review, the Evaluation Committee determined Manasota Commercial Construction Company’s experience signified general contracting work and not necessarily the experience desired for this project.

McIntyre Elwell & Strammer General Contractors, Inc., Sarasota, FL – The firm demonstrated a strong project approach in their proposal. With work experience primarily consisting of private and public clientele, ME&S had a variety of Construction Management at Risk project experiences. After review by the Evaluation Committee, it was determined that ME&S, though qualified to provide Construction Management at Risk services, primarily specialized in private sector clients.

The Evaluation Committee concluded that The A.D. Morgan Corporation is a seasoned and cohesive group of building construction professionals with a history of providing successful construction services to a variety of clients.

The Agreement will be managed by the Property Management Department.



County Attorney Review
Not Reviewed (No apparent legal issues)

Explanation of Other


Reviewing Attorney
N/A

Instructions to Board Records
Originals to Board Records.

Copies of Agreement to:
The A.D. Morgan Corporation, 716 N. Renellie Drive, Tampa, FL 33609 (jkalaf@admorgan.com)

Tom Yarger (tom.yarger@mymanatee.org), Property Management Department; Jacob Erickson (jacob.erickson@mymanatee.org), Financial Management Department-Purchasing Division

Cost and Funds Source Account Number and Name
$20,000.00 / 310-6073300 – BLDG:TaxCollectorAnnex / Effective FY16

Amount and Frequency of Recurring Costs
N/A


Attachment:  Agreement 15-2020JE.pdf
Attachment:  RFP 2020JE Department Memo.pdf