www.mymanatee.org
Manatee County Government Administrative Center Commission Chambers, First Floor 9:00 a.m. - October 10, 2017
October 10, 2017 - Regular Meeting
Agenda Item #27


Subject
Change Order 9 to Agreement 13-2690JL for Accela Software Subscription & Professional Services

Briefings
None

Contact and/or Presenter Information

Presenter: John Barnott, Director, Building and Development Services, Ext. 3887

Contact: Greg Davis, Contracts Negotiator, Financial Management, Procurement Division, Ext. 3037



Action Requested
Authorize the County Administrator or his designee to execute Change Order  9 to Agreement 13-2690JL  for Software  Subscription & Professional Services with Accela in the amount of $450,000 for a new total contract amount of $4,705,111.35.

Enabling/Regulating Authority
Manatee County Code of Laws

Background Discussion

Change Order 9 adjusts the Contractor’s scope of work defined in Exhibit B Statement of Work v1.9 contained in Agreement 13-2690JL. The added scope of work identified  is critical for go-live Phase 1 in Fiscal Year 2018.

The required activities include technical development and Quality Assurance testing by Accela and correction for items not accepted due to non-compliance of the requirements defined in Section 1: Drive to Live Scope.

The Accela Product, once implemented will be used to replace Building and Development Services aging permitting system.  Efficiencies with the new system will include permitting online, a robust inspection module, and a consolidation of citizen complaints work process and public works planning related activities into one product.

Procurement History:

On March 10, 2015, the Board of County Commissioners approved the Agreement for Software Subscription and Professional Services with Accela, Inc., San Ramon, CA, for a total amount of $3,768,521.35. This Agreement provides integrated building and development software solutions to enhance functionality, improvements to customer access, replacements of legacy systems, and a ten (10) year fixed-subscription cost which includes all support services and maintenance.

On October 11, 2016 the Board of County Commissioners approved the First Amendment to Agreement 13-2690FL authorizing $486,590 for Change Orders 1 thru 8.  

This First Amendment  incorporated the following technical updates and increased the scope of service:
• Citizen Action Center / Accela Citizen Access I
• Add Public Works Record Types
• Add 54 additional record types, 25 additional critical scripts, and an increase in report deliverables
• Citizen Action Center / Accela Citizen Access II
• Data Extract for Manatee ArcGIS
• OnBase Interface
• Additional Configuration



County Attorney Review
Not Reviewed (No apparent legal issues)

Explanation of Other


Reviewing Attorney
N/A

Instructions to Board Records

Original to Board Records.

Copy to Accela, Inc., 2633 Camino Ramon, Suite 500, San Ramon, CA 94583.

Email copies to:
Building and Development Services, Attn: Glenna Campana glenna.campana@mymanatee.org
Procurement Division, Attn: Greg Davis gregory.davis@mymanatee.org



Cost and Funds Source Account Number and Name
$450,000.00 Building Department Administration

Amount and Frequency of Recurring Costs
None


Attachment:  R067496 - CO #9 to T1500160 - Drive to Live Detailed Information.pdf
Attachment:  Dept Memo - Change Order 9 - Accela.pdf