www.mymanatee.org
Manatee County Government Administrative Center Commission Chambers, First Floor 9:00 a.m. - May 21, 2013
May 21, 2013 - Regular Meeting
Agenda Item #28


Subject
Braden River Little League, Inc. / Concession Building Lease Agreement

Briefings
None

Contact and/or Presenter Information

Contact:

Carolyn Angiolillo, Recreation Division Manager x6005

Cynthia Gray, Senior Administrative Specialist x6002

Presenter:

Marcus Francis, Recreation Supervisor x6063



Action Requested

Adoption of Resolution R-13-081, authorizing the Chairman to execute a Concession Building Lease Agreement between Manatee County and Braden River Little League, Inc.



Enabling/Regulating Authority

Florida Statute, Section 125.25, Powers and Duties of County Government

Manatee County Ordinance No. 2-24



Background Discussion

Braden River Little League, Inc., is a long standing, established league of volunteers, whom through many years have helped in establishing a baseball complex at Braden River Park through donations of labor, construction and materials.

April 2006 - Braden River Little League contacted the Parks and Recreation Department regarding a structural fire in the concession portion of the facility.

September 26, 2006 - The department moved forward with an agenda item to the Board of County Commissioners to request a fee waiver on the tipping fees for the removal of the damaged trailer.

December 8, 2006 - Jeff Parrill, President of Braden River Little League, requested in writing to Cindy Turner, permission to construct a new facility at the Braden River Park site.

June 25, 2007 - Braden River Little League, represented by the President Beth Van Vranken, entered into a Temporary Office/Storage Building Agreement to allow delivery of a 1,602 sq. ft. modular building to the site and do league business until such time as necessary infrastructural installations by the county were completed.

March 24, 2008 - The league completed their work inside of the facility and was issued their Certificate of Occupancy.

June 2009 - Property Management Department received a permit from the Department of Environmental Protection (DEP) to up-grade the lift station serving the park and Braden River Little League’s building.

July 2009 - Lift station installation work completed.

February 2012 - Working with DEP, county staff installed methane monitoring devices per a requirement of the Southwest Florida Water Management District.  

Summer 2012 - Parks and Recreation staff reviewed all buildings and their respective agreements to ensure the appropriate agreement had been executed per the building and its activity.

During said review, staff discovered the temporary agreement that had been in place, due to the need for the lift station.

Fall 2012 - A new agreement was drafted by the County Attorney's Office.

April 23, 2013 - The new lease agreement draft between the County and the League was forwarded to Parks and Recreation for execution by the league.

This new lease agreement now clarifies the responsibility of the League and the County regarding this building and its use.  The League paid 100% of the cost of assembling the prefabricated building and retains ownership.  The building has no public restrooms and the league is responsible for all of the building maintenance.



County Attorney Review
Other (Requires explanation in field below)

Explanation of Other

Mr. Clague provided revisions to a submitted draft license agreement pursuant to RLS-12-300.  On January 18, 2013, Mr. Clague informed Parks & Recreation staff, via email, that the agreement changes were fine.

The revised agreement was also reviewed by Risk Management, before it was shared with the little league.  The Risk Manager has signed off on the indemnity and insurance provisions.



Reviewing Attorney
N/A

Instructions to Board Records

Please forward an approved copy of the Agenda, and one executed original agreement to Cynthia Gray, Parks and Recreation Department.



Cost and Funds Source Account Number and Name
None

Amount and Frequency of Recurring Costs
None


Attachment:  RESOLUTION - Braden River Little League Concession Building.pdf
Attachment:  License Agreement_Temp Storage Building_Braden River LL Inc.pdf
Attachment:  Braden River Little League - Concession Building Agreement.pdf