Agenda Item #24
Subject
Removal of Uncollectible EMS Accounts for Accounts Receivable
Briefings
None
Contact and/or Presenter Information
Randi Dunsworth, Fiscal Specialist, EMS Business Operations x3560. Barbara A. Redmond, Manager, EMS Business Operations x7874. Authorized by Ronald J. Koper, Jr., Interim Director, Public Safety x3563.
Action Requested
Adoption of Resolution R-13-039 to remove uncollectible accounts for ambulance services totaling $406,161.68.
Enabling/Regulating Authority
Generally accepted accounting principles.
Background Discussion
Bill processing for County ambulance services has been contracted to Per Se Technologies Services Inc. (PST Services, Inc.), a McKesson Company, since March 1, 2005. After PST Services, Inc., has made a reasonable effort to collect on an account, the account is turned over to Merchants Association Collection Division, Inc. (MAF), collection agency. These accounts will now be pursued by MAF collection agency. PST Services, Inc., removes the accounts from the accounts receivable ledger as an uncollectible amount. To maintain consistency and for accounts receivable reconciliation purposes, it is recommended that these amounts also be removed from the accounts receivable ledger for Manatee County maintained by the Clerk of Circuit Court, County Finance Department. Writing these accounts off throughout the year in conjunction with our billing contractor will allow a more accurate statement of the County's accounts receivable. Attachment A, charges being written off are from FY08-FY12. Attachment B, one (1) account, totaling $559.63 from FY10 is being written off which cannot be sent to MAF Collection Agency due to insufficient patient demographics. Attachment C provides details of the EMS adjustment totals for January 2013.
County Attorney Review
Not Reviewed (No apparent legal issues)
Explanation of Other
Reviewing Attorney
N/A
Instructions to Board Records
Copies of Resolution and Agenda Memo to barbara.redmond@mymanatee.org, ron.koper@mymanatee.org, randi.dunsworth@mymanatee.org, robin.amos@manateeclerk.com
Cost and Funds Source Account Number and Name
$406,161.68
Amount and Frequency of Recurring Costs
N/A
Attachment: January 2013 Resolution R-13-039 with ATT. A and ATT B.pdf
Attachment: January 2013 ATT. C.pdf