www.mymanatee.org
Manatee County Government Administrative Center Commission Chambers, First Floor 9:00 a.m. - February 10, 2015
February 10, 2015 - Regular Meeting
Agenda Item #12


Subject
Agreement 15-0479FL: One Solution Software License and Services Agreement

Briefings
None

Contact and/or Presenter Information

Contact:  Frank Lambertson, Contracts Negotiator; Purchasing Division, Financial Management Department, Ext 3042

Presenters: Paul Alexander, Director; Information Technology Department, Ext 3737.  

Suzie McGuire, Business Services Manager; Information Technology Department, Ext 3031



Action Requested

Authorize the County Administrator or his designee to execute Agreement 15-0479FL, Software License and Services with SunGard Public Sector Inc. of Lake Mary, FL for a total not to exceed amount of $1,982,535.00.

Adopt Budget Amendment Resolution B-15-031



Enabling/Regulating Authority

Manatee County Code of Laws



Background Discussion

Manatee County currently utilizes the Integrated Financial Application System (IFAS) by SunGard for its comprehensive local government financial software system.  The current version of IFAS is facing obsolescence due to its restricted functionality, outdated platform and aging infrastructure that is required to run the software.  SunGard has recently upgraded the IFAS replacement and has rebranded it, calling it 'One Solution' to reflect the next upgraded version of the financial system software suite.

In order to avoid the eventual scenario of an unsupported financial system and hardware obsolescence, the County assembled stakeholders to examine One Solution, upgraded software operating on a modern platform, through a detailed and deliberate business review spanning over several months.   

The stakeholders involved in the review of the ONESolution product included:  BCC (Budget, Finance, Purchasing, Human Resources and Information Technology Services) and Constitutional Offices (Clerk of Circuit Court Finance, Accounting, and Human Resources Departments), Property Appraiser, and Sheriff’s Office. 

The objective of the stakeholders with the business review was to determine if process efficiencies could be gained from upgrading and included County initiated discovery of One Solution and its ability to serve the County's needs by contrasting its functionality with current IFAS workflows, analyzing other County business requirements, and identifying specific gaps and improvement opportunities related to current processes and the One Solution product.  The extent of the review also included business process review mapping. Furthermore, stakeholders also participated in multiple product demonstrations and engaged in several process conversations.  As a result and in tandem with the project mapping sessions, SunGard provided a Recommendation Report that identified various modules and new or changed processes and business rules to support and improve County operations.  Finally, a core group representing primary stakeholders worked with SunGard on developing the plans for Statement of Work (SOW) implementation which sets forth the literal steps for the upgrade implementation of the County's financial system. 

Benefits of upgrading the financial software from IFAS to One Solution include increased efficiency, reduction of paperwork, and elimination of duplication with workflow management.  New module implementation will cut down or eliminate redundant data entry; retire redundant functional applications and shift to one fully integrated application; and as well as provide refresher training for County personnel.

The budget amendment provides for the total project cost to be allocated from major fund reserves based upon the amount of usage of the system by users. 

 



County Attorney Review
Other (Requires explanation in field below)

Explanation of Other
The Agreement has been reviewed pursuant to RLS 14-382 by  Robert Eschenfelder and determined legally sufficient.

Reviewing Attorney
Eschenfelder

Instructions to Board Records

Original to Board Records.

Copy to SunGard Public Sector, 1000 Business Center Drive, Lake Mary, FL 32746.

Email copies to:  paul.alexander@mymanatee.org, suzie.mcguire@mymanatee.org, frank.lambertson@mymanatee.org



Cost and Funds Source Account Number and Name
$1,982,535.00

Amount and Frequency of Recurring Costs
Annual Maintenance Fee of $108,390.00


Attachment:  SunGard PS Migration Agreement - 00009507-20150202 - FINAL.pdf
Attachment:  SOW Version 13 Final Updated Travel Estimate 020215.pdf
Attachment:  Departmental Memorandum 1-21-15.pdf
Attachment:  Budget Resolution B-15-031.pdf