www.mymanatee.org
Manatee County Government Administrative Center Commission Chambers, First Floor 9:00 a.m. - December 12, 2017
December 12, 2017 - Regular Meeting
Agenda Item #36


Subject
Florida Department of Transportation Construction Agreements for Utility Relocations - Water, Sewer, and IT Communications / School Board at SR 64 and Rye Road

Briefings
None

Contact and/or Presenter Information

Sia Mollanazar, P.E., Deputy Director - Engineering Services, ext. 7487



Action Requested
  • Approval of the FDOT Construction Agreements for Utility Relocations-Water, Sewer, and IT Communications/School Board at SR 64 and Rye Road, and authorization for the Chairperson to execute the agreements:  FDOT Utility Work Agreement  #196022-5-56-01, FDOT Utility Work Agreement  #196022-5-56-02, and the Three Party Escrow Agreement for Project #196022-5-56-01.
  • Adoption of  Resolutions R-17-151 and R-17-152.


Enabling/Regulating Authority

The Florida Department of Transportation (FDOT) and Manatee County desire to enter into the agreement pursuant to Sections 334.0044 (13) and 339.282, Florida Statutes, to construct and improve public transportation facilities.



Background Discussion

The County often enters into Florida Department of Transportation (FDOT) Agreements required as a condition of having County utilities present in the FDOT Rights-of-Ways that require adjustments to accommodate FDOT facilities.

The FDOT is currently undertaking improvements to the intersection of SR 64 at Rye Road.  As a result, it is desirable to Manatee County for the FDOT contractor to perform the relocation of the County utilities including water and sewer.  Also during the performance of this scope of work, it is desirable for the FDOT contractor to relocate the IT communications for the School Board and the County.

By entering into these agreements, the FDOT contractor will relocate both the County and IT/School Board utilities.  The cost for the relocation is the County's responsibility and is as follows:

  • Water and Sewer Relocates  - $809,888.68
  • IT Communication/School Board - $32,544.21

A three party escrow agreement will need to be executed by the Chairperson for the Water and Sewer Relocates because the cost of relocation needs to be funded by Manatee County.  Manatee County will deposit the funds into the escrow account prior to the FDOT advertising for bidding which is estimated for March, 2018.  Based upon that advertising date, funds will need to be deposited in February 2018.    The School Board will reimburse the County $32,544.21 for that portion of relocation.



County Attorney Review
Other (Requires explanation in field below)

Explanation of Other

These agreements are formatted the same as recent documents signed by the Board for the improvements by the FDOT currently under construction at the interchanges of SR 64 and I-75, and SR 70 and I-75, except these agreements do not have Federal participation and will require the County and School Board to pay for the relocation.

Those similar agreements were reviewed by the County Attorney's Office.   Please refer to RLS No. 15-301; CAO File No.9001-39.



Reviewing Attorney
D'Agostino

Instructions to Board Records

Return four (4) original, executed agreements of each document submitted with the agenda to Sia Mollanazar, P.E., Deputy Director, Engineering Services.  These documents are:

  • Three Party Escrow Agreement,
  • Resolution R-17-151,
  • FDOT Utility Work Agreement 196022-5-56-01,
  • Resolution R-17-152,
  • FDOT Utility Work Agreement 196022-5-56-02.

The signed originals will be forwarded to the FDOT for execution.  Fully executed originals will be returned to Board Records.

Please contact Sia Mollanazar, P.E., at ext. 7487 to arrange for delivery/pick-up of the original signed documents.

 



Cost and Funds Source Account Number and Name
Water and Sewer Relocates - $809,888.68 & IT Communication/School Board - $32,544.21

Amount and Frequency of Recurring Costs
$0


Attachment:  196022-5-56-01 Change to Form FDOT Legal Review.pdf
Attachment:  196022-5-56-02 Change to Form FDOT Legal Review.pdf
Attachment:  196022-5-56-01 3-Party Agreement FDOT Legal Review.pdf
Attachment:  RLS - 15-301 Memo 11 25 15 from CAO.pdf
Attachment:  196022-5-56-01 UWHCA 11302017.pdf
Attachment:  196022-5-56-02 UWHCA.11302017.pdf
Attachment:  Resolution R-17-151 FDOT Utility Agreement for FPID 196022-5-56-01.pdf
Attachment:  Resolution R- 17-152 for FDOT Utility Agreement FPID 196022-5-56-02 - 11302017.pdf
Attachment:  Response Memo to CAO Matter No 2017-0512 dtd 10-19-2017.pdf