www.mymanatee.org
Manatee County Government Administrative Center Commission Chambers, First Floor 9:00 a.m. - August 22, 2017
August 22, 2017 - Regular Meeting
Agenda Item #16


Subject
Amendment Three to the Amended and Restated Agreement 08-2728FL for Automated Red Light Enforcement System and Services

Briefings
None

Contact and/or Presenter Information

Presenter: John Barnott, Director, Building and Development Services, Ext. 3887

Contact: Greg Davis, Contracts Negotiator, Financial Management, Procurement Division, Ext. 3037



Action Requested

Authorize the County Administrator or his designee to execute Amendment Three to the Amended and Restated Agreement 08-2728FL for Automated Red Light Enforcement System and Services with Conduent State and Local Solutions, Inc.



Enabling/Regulating Authority
Manatee County Code of  Laws

Background Discussion

Amendment Three exercises the first of two five (5) year options, reducing the monthly fee charged per camera for intersections one (1) through ten (10).  This reduction is from $4,650 to $4,278 per camera per month for a total of $42,780 per month equating to $513,360 per year. Any additional intersections beyond ten (10), should the Board of County Commissioners decide at a future date to approve additional intersections, would be reduced from $4,475 to $3,165 per camera per month.

Procurement History:

In August of 2009, the Board of County Commissioners entered into a three year agreement with ACS State and Local Solutions, Inc.,  to provide the automated Red Light Running Enforcement Program for Manatee County. The agreement provided for an Automated Red Light Enforcement System and Services to enhance traffic signal violation enforcement in Manatee County.

The Contractor is responsible for a turn-key digital automated red light enforcement system which includes installation of systems, complete processing of notices and citations, and related services for  ten intersection approaches.

  • 34th Street West and 53rd Avenue
  • 15th Street East and 57th Avenue (2 cameras at this location)
  • Cortez Road  and 59th Street West
  • Cortez Road and 14th Street West
  • Cortez Road and 26th Street West
  • 53rd Avenue West and 14th Street West
  • 57th Avenue West and 14th Street West
  • State Route 70 and Creekwood Boulevard
  • US 301 North and 60th Avenue East

On September 11, 2012, the Board of County Commissioners approved the Amended and Restated Automated Red Light Enforcement System and Services Agreement 08-2782FL with Xerox State and Local Solutions, Inc. (formerly known as ACS State and Local Solutions, Inc.). 

On  October 22, 2013, Amendment One added and/or modified the following language:

  • Article 11 designating and providing hearing officers to carry out functions pursuant to Section 316.0083 of Florida Statutes
  • Section E Scope of Services amended, pursuant to Section 316.0083 of Florida Statues:
    • Language regarding Notice of Violation or Uniform Traffic Citation being determined by a certified traffic enforcement officer.
    • Language regarding Notice of Violation not paid within sixty (60) days and Contractor preparing a potential Uniform Traffic Citation for review by the Deputy Sheriff.
  • Section K Scope of Services amended language for Hearings for Notices of Violation.

On May 9, 2017, Amendment Two was executed for a name change from Xerox State and Local Solutions, Inc., to Conduent State and Local Solutions, Inc.



County Attorney Review
Not Reviewed (No apparent legal issues)

Explanation of Other


Reviewing Attorney
N/A

Instructions to Board Records

Original Amendment to Board  Records.

Email copies to:

Conduent State and Local Solutions, Inc., Attn: Louis Miller at  Lewis.Miller@conduent.com

Building and Development Services, Attn: Jeff Bowman at Jeffrey.bowman@mymanatee.org

Procurement Division, Attn: Greg Davis at gregory.davis@mymanatee.org



Cost and Funds Source Account Number and Name
BADS – Code Enforcement – O/C Red Light Running Pmts - 107.0020609.549018

Amount and Frequency of Recurring Costs
$42,780 per month - $513,360 per year. Plus certified mailings of $900 per month - $10,800 per year


Attachment:  BADS Department Memorandum Request for Contract Extension Automated Red Light Enforcement System & Services.pdf
Attachment:  Amendment No 3 - Automated Red Light Enforcement System and Services - 7-31-17.pdf