Manatee County Government Administrative Center Commission Chambers, First Floor 9:00 a.m. - August 13, 2013
August 13, 2013 - Regular Meeting
Agenda Item #18

Write Off Uncollectible EMS Ambulance User Fees


Contact and/or Presenter Information
Randi Dunsworth, Fiscal Specialist, EMS Business Operations x3560. Christine Bowling, Manager, EMS Business Operations, x7874. Authorized by Ronald J. Koper, Jr., Interim Director, Pubic Safety x3511.

Action Requested
Authorization for Public Safety to remove uncollectible accounts for ambulance user fees totaling $260,016.45 from the active accounts receivable in accordance with generally accepted accounting principles.

Enabling/Regulating Authority
Resolution R-08-144, Section Three: Adjustment of EMS user fees, Subsection 8, Adjustment of Accounts Receivable. Florida Statutes Chapter 125--Home rule authority.

Background Discussion
Manatee County ambulance billing services has been contracted to PST Services, Inc. d/b/a Per-Se Technologies since March 1, 2005. After PST Services, Inc., has made a reasonable effort to collect on an account, the account is turned over to Merchants Association Collection Division, Inc., collection agency that has contracted collection services with Manatee County. The accounts are now pursued by the collection agency. PST Services, Inc., removes the accounts from the accounts receivable ledger as an uncollectible amount. To maintain consistency and for accounts receivable reconciliation purposes, it is recommended that these amounts also be removed from the active accounts receivable ledger for Manatee County, maintained by the Clerk of Circuit Court Finance Department. Writing these accounts off throughout the year in conjunction with our billing contractor allows a more accurate statement of the County's accounts receivable and does not overstate the value of accounts receivable in the General Fund. Manatee County does not waive any rights it may have to collect. Uncollectible accounts for ambulance user fees as submitted by Per-Se Technologies as of May 2013 are included in Attachment A. Attachment A, fees totaling $260,016.45 from FY2007- FY2013 are being written off and accounts were sent to the collection agency. Attachment C provides details of the EMS adjustment totals for May 2013.

County Attorney Review
Not Reviewed (No apparent legal issues)

Explanation of Other

Reviewing Attorney

Instructions to Board Records
Copies of approved agenda to: ron.koper@mymanatee.org, christine.bowling@mymanatee.org, randi.dunsworth@mymanatee.org, sheila.ballesteros@manateeclerk.com

Cost and Funds Source Account Number and Name

Amount and Frequency of Recurring Costs

Attachment:  May 2013 ATT A.pdf
Attachment:  May 2013 ATT C.pdf