www.mymanatee.org
Manatee County Government Administrative Center Commission Chambers, First Floor 9:00 a.m. - April 4, 2017
April 4, 2017 - Regular Meeting
Agenda Item #60


Subject
P25 Radio Purchase

Briefings
None

Contact and/or Presenter Information

Paul F. Alexander III, Manatee County Director of Information Technology Services Department/CIO



Action Requested
Adoption of Budget Amendment Resolution B-17-043 transferring funding for purchase of P-25 Radios as planned and adopted within the FY17-21 CIP.

Enabling/Regulating Authority
 

Background Discussion

In accordance with the P25 Sarasota/Manatee Contract No. 2015-233 with Airbus DS Communications, Exhibit N offered both Counties an Option providing cost savings incentives for the bulk purchase of subscriber unit radio options for mobile, portable, control stations, and other accessories at a 47% discount rate.  In partnership with our Purchasing Department, the terms of this Option were renegotiated resulting in Amendment 1 to the Contract having more favorable terms as follows:

  • Additional one-time savings of $800,000 on a bulk purchase of 2,300 radio units
  • Additional one-time savings of $187,563 for EnableFleet Server Licenses and Equipment
  • Additional recurring savings of $41,682 for EnableFleet Annual Maintenance and Support
  • Price Lock for 2 years beyond the System Go-Live Date for additional units at a 47% discount rate
  • Offer is extended to any of the authorized users of the P25 system throughout the Counties

The Project (#GG01437) was adopted within the FY17-21 CIP and was to be funded from two sources.

Funding for the BCC radios comes from an Internal Service Fund for the Technology Refresh of units at end-of-life.

Funding for the Sheriff's radios comes from reserves located within the 2016 General Government Revenue bonds.  Availability of bond funding is due to existing projects closing at a savings.



County Attorney Review
Not Reviewed (No apparent legal issues)

Explanation of Other


Reviewing Attorney
N/A

Instructions to Board Records

Please send copy of B-17-043 to budget@mymanatee.org.



Cost and Funds Source Account Number and Name
See Attached Budget Amendment

Amount and Frequency of Recurring Costs
None


Attachment:  B-17-043 P-25 Radio Replacements.pdf
Attachment:  Amendment 1 Airbus P25_March 16 2017.pdf