Reserving a Meeting Room

Meeting Room Policy

The Manatee County Public Library System is authorized to permit government agencies and community based groups to use library meeting rooms for the purposes of holding a meeting or providing programs benefiting the library or providing some other public benefit to a segment of the community.

 

Florida law prohibits library property such as meeting rooms from being used for for-profit business activities.  Therefore, such activities may not take place within meeting rooms or on library grounds.  Groups utilizing a library meeting room are prohibited from soliciting library patrons who are not attending the group’s meeting. 

 

Meeting room use approval shall generally be on a first come, first served basis. In no event will a decision whether or not to grant authority to use a library meeting room be made based on the applicant or group membership’s race, sex, religion, national origin, color, disability, age, citizenship or political viewpoints, unless such distinction is authorized by controlling law.

Application Procedure and Form

View/download the Manatee County Public Library System's meeting room application form. Be sure you have read the complete Meeting Room Policy, including the application procedure and meeting room rules (below) before you complete the form.

 

  • Applicants shall directly contact the library location where they want to book a meeting room.  We prefer that you call first to ascertain availability.
  • Telephone reservations are considered tentative and must be confirmed by submitting the application form at least 24 hours prior to the meeting date requested.
  • If you have not called first, receipt of application forms sent in by fax or email are considered tentative and must be confirmed by library staff via phone or email. Please clearly indicate the location you are requesting. 
  • The completed application, bearing the approval signature of the Library Manager, or his/her authorized representative, must be on file and approved before the applicant uses the requested facility.  A signed copy is available to the applicant upon request.

Meeting Room Rules

  1. Applicants shall not advertise the library as the location of a meeting until written confirmation of approval has been received.
  2. Notice of cancellation of room use should be done as soon as possible, but no later than 24 hours before the meeting is scheduled to take place. Repeated cancellations without notice may cause denial of future use of facilities.

  3. To ensure availability of rooms to all applicants, rooms can only be reserved once-a-month.

  4. Library programming takes precedence over the use of the room.

  5. Meetings may be scheduled during regular library hours. Meetings may be held from the time the library opens, but must end 15 minutes before the facility closes. Applicants are not allowed in the library facility before normal opening time.  Limited exceptions may be made where appropriate staff supervision is able to be present.

  6. Refreshments are permitted only in the meeting room/auditorium. Applicant is responsible for clean up.

  7. Smoking is not permitted on library property.

  8. Hazardous materials are not permitted on library property.

  9. The Library’s name and address cannot be used as the official address or headquarters of the scheduling applicant.

  10. It is understood that the granting of permission to use the library meeting room does not constitute an endorsement by Manatee County of the applicant or its programs.

  11. The applicant is responsible for room set-up.

  12. The applicant is financially responsible for any damages to the room or contents and equipment.

  13. The applicant is responsible for meeting any ADA or other legal requirements which may apply to it with respect to its meeting or program.

  14. All applicants must complete an attendance form and return it to the appropriate library staff at the end of the meeting.

  15. The applicant is responsible for providing a trained projectionist. Instruction on the use of library owned equipment is available.

  16. All locations have limited parking availability with regard to on-site parking. Meetings expected to draw large crowds may be denied unless the applicant agrees to formulate an off-site parking and/or car pooling plan.

  17. If a meeting or meeting attendee engages in conduct which disturbs the normal functions and service delivery of the library, or violates the above policies and rules, permission to use the facility may be withdrawn by library staff and attendees may be asked to leave.  Under extreme circumstances, the Neighborhood Services Director or authorized library staff are authorized to cause a trespass warning to be issued to disruptive persons. 

Available Rooms

Please note that all meetings must have a scheduled end-time at least 15 minutes prior to the library closing time. (e.g., 7:45 p.m. if the library closes at 8:00 p.m.) 
Room capacity example: (standing 195/with tables and chairs 91)

 

Central Library - 1301 Barcarrota Blvd. West, Bradenton  

Phone: 941-748-5555   ext 6300   Fax: 941-749-7155

Auditorium (capacity 195/91)

Monday 

10:00 a.m. - 7:45 p.m.

Meeting Room (capacity 75/35)

Tuesday

10:00 a.m. - 5:45 p.m.

Conference Room (capacity 66/30)

Wednesday

11:00 a.m. - 7:45 p.m.

Business Incubation Center (capacity 10)

Thursday, Friday

9:00 a.m. - 4:45 p.m.

 

Saturday

11:00 a.m. - 4:45 p.m.

Braden River Library - 4915 53rd Ave. East,  Bradenton 

Phone: 941-727-6079   Fax: 941-727-6059

Large Meeting Room (capacity 123/69)

Tuesday and Thursday

12:00 noon - 7:45 p.m.

 

Wednesday and Friday

10:00 a.m. - 5:45 p.m.

 

Saturday

9:00 a.m. - 4:45 p.m.

Island Library - 5701 Marina Drive, Holmes Beach 

Phone:  941-778-6341    Fax: 941-749-7184

Meeting Room (capacity 113/53)

Tuesday, Thursday, Friday and Saturday

9:00 a.m. - 4:45 p.m.

 

Wednesday

12:00 noon - 7:45 p.m.

Palmetto Library - 923 6th Street West, Palmetto 

Phone: 941-722-3333    Fax: 941-721-2248

Large Meeting Room (capacity 263/123)

Tuesday and Thursday

12:00 noon - 7:45 p.m.

Conference Room (capacity 41/19)

Wednesday, Friday and Saturday

9:00 a.m. - 4:45 p.m.

 

Tuesday and Thursday

12:00 noon - 7:45 p.m.

 

Wednesday, Friday and Saturday

9:00 a.m. - 4:45 p.m.

Rocky Bluff Library - 6750 U.S. Hwy 301 North, Ellenton 

Phone: 941-723-4821    Fax: 941-723-4825

Meeting Room (capacity 49/27)

Tuesday and Friday

10:00 a.m. - 5:45 p.m.

 

Wednesday and Thursday

12:00 noon - 7:45 p.m.

 

Saturday

10:00 a.m. - 4:45 p.m.

South Manatee Library - 6081 26th St. West, Bradenton 

Phone: 941-755-3892   Fax: 941-751-7098

Meeting Room (capacity 123)

Tuesday and Thursday

12:00 noon - 7:45 p.m.

 

Wednesday, Friday and Saturday

9:00 a.m. - 4:45 p.m.